Administrative Assistant-finance and Information - Toronto, Canada - Circle K

Circle K

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOIN OUR TEAM

Our mission is simple:
make our customers' lives easier every day. We want to cheer them up by offering them little touches along the way. Wherever your journey takes you, we can help you get there.

Administrative
Assistant - Finance and Information Technology**Department: Accounting Department

Place:
Toronto, Ont

Type:
Contract (1 year), Full-time

Hybrid mode: 3 days in the office and 2 days at home

Are you looking for diversity in your tasks, are you a good communicator, and enjoy teamwork? If so, look no further, we have the job for you

THE ROLE:

Reporting to the Director of Financial Accounting, within the Global Shared Services team, the Assistant will assist members of the Finance and Information Technology departments by taking charge of their administrative needs.

WHAT YOU WILL DO:

Here are some ways you can make a difference:

Work in collaboration with accounts payable to open and modify accounts payable in the accounting software;
Process certain invoices and forward them to the right people for approval;
Perform translation (English/French) of various documents;
Followup and management of the agenda, calls and signature files of directors;
Organization of meetings, ordering dinners and booking of conference rooms;
Notetaking and drafting of minutes;
Lay out letters, reports, tables and presentations;
Management of the expense account platform. Creation and modification of users;
Organize travel and make the necessary reservations for travel;
Update documents on the company's intranet;
Replace upon receipt upon request;
Receive correspondence, file and follow up appropriately;
Assist with the organization of events (e.g. Golf Tournament, United Way Fundraiser); and
Perform other administrative duties.

WHAT YOU'LL NEED:

We want you to join our team Here's what we're looking for:

REQUIREMENTS:

DEC in secretarial work or relevant training in secretarial or office automation;
Minimum of five (5) years of relevant experience as an Executive Assistant;
Essential bilingualism (French-English);
Very good knowledge with software (Word, Excel, Outlook, PowerPoint, etc.);la suite Office
Autonomous, dynamic, very meticulous and eager to deepen her knowledge;
Ability to build excellent relationships with internal and external stakeholders;
Good ability to work in senior management settings;
Integrity and confidentiality without reproach;
Management of several files simultaneously;
Ability to manage stress while delivering mandates within prescribed deadlines; and

WHY WORK WITH US:

Our job openings in stores and offices allow you to grow quickly within a global company, while benefiting from a dynamic work environment that puts people first.

Wherever you are in your journey, we have a place for you.

Here are some of the attractive benefits we offer:

A full range of benefits (medical and dental);
Discounts for employees in stores and at many of our partners;
Paid leave including vacation, sick and personal leave;
Work within a collaborative, dynamic and efficient team;
Learning opportunities to develop new skills and grow professionally in a growing company;
Work in hybrid mode.

INTERESTED?
LI-LK1 #LI-Hybrid