Mls Administrative Assistant - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Department Faculty of Medicine & Dentistry - Laboratory Medicine & Pathology Dept

Salary range $47,918.92 to $64,697.48

Hours per week 35

Grade 7

Posted date

Closing date June 19, 2024

Position Type Full Time - Operating Funded

Description:

_This position is a part of the Non-Academic Staff Association (NASA)._
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day.

We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.

Learn more.

Working for the Department of Laboratory Medicine & Pathology

As part of the University of Alberta Faculty of Medicine & Dentistry, the Department of Laboratory Medicine & Pathology serves as an academic Centre of Excellence in Medical Laboratory Sciences, Pathology, Environmental Health Sciences and Toxicology through excellence in education, research, and clinical service delivery in partnership with Alberta Precision Laboratories.

The Department is made up of seven divisions and numerous specialty training program including five residency training programs, six MD fellowship programs, four clinical PhD fellowship programs, and a graduate studies program with a Pathologists' Assistant Program.

Through the Division of Medical Laboratory Science, the Department also offers a four-year undergraduate degree program, in which students acquire General Certification from the Canadian Society for Medical Laboratory Science (CSMLS) and a BSc in Medical Laboratory Science (MLS).

Position
The MLS Administrative Assistant provides general support for administrative activities within the BSc in Medical Laboratory Science (MLS) program.

Under mínimal supervision of the Academic Department Manager and MLS Program Director, this position requires high levels of communication, organizational and interpersonal skills.

The individual in this position would have the ability to take initiative, make proactive decisions, be creative, and thrive in a fast-paced working environment.

Duties

Act as the first point of contact for MLS Program inquiries, responding and/or redirecting to Division areas as appropriate
Provide administrative support to Course Coordinators including confirming facilitators, building and posting material in the Learning Management System, ordering and assembling lab manuals or print course materials, compiling and posting student grades, and administering student course evaluations
Review and confirm course and exam timetabling information for the MLS Division in collaboration with central timetableing teams
Provide administrative support in the preparation of Medical Laboratory Science Division accreditation requirements
Support coordination of Division events including DRIvE Days, Student Interviews, U of A Open House, and MLS Graduation Celebration
Provide general administrative support for Department of Laboratory Medicine and Pathology activities including basic financial administration tasks, meeting scheduling and coordination, document drafting, data entry, records management, and other duties as required.

Minimum Qualifications

Undergraduate degree, a combination of education and experience will be considered
Minimum 3 years of progressive administrative experience, preferably within postsecondary academic organization
Computer proficiency in a Windows environment using MS Office as well as Google Suites

Preferred Qualifications

Excellent communication and interpersonal skills
Strong problem solving and attention to detail
Excellent organizational skills with the ability to prioritize competing tasks, effectively manage time and workload to meet deadlines.
Agile and adaptable; capable of shifting focus as priorities change.
High level of tact and discretion; maintain and ensure absolute confidentiality
Experience working in a team environment and ability to work with mínimal supervision
Experience within the University of Alberta, College of Health Sciences experience preferred

We thank all applicants for their interest; however, only those individuals selected for