Office Manager - Toronto, Canada - Kingstar Media

Kingstar Media

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title
Office Manager

Location
Distillery District, Toronto, ON
(full time in office)

Deadline
March 31st, 2023

Background

Canada's fastest growing full-service Performance Marketing Agency, located in Toronto's historic Distillery District, is looking to fill a full time Office Manager role.

Position Summary
The Office Manager is responsible for planning and overseeing all administrative support and office services for the company.

This includes coordinating and communicating office activities, reception duties, shipping and receiving, supplies and stationery, health and safety, and general troubleshooting.

Responsibilities

Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
Answer and manage inbound telephone inquiries.
Monitor inbound/outbound shipping and receiving.
Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel.
Negotiate contracts and service level agreement for third party suppliers and/or service providers.
Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.
Coordinate and implement company social events.
Ensure the office is compliant with safety regulations, such as local fire codes, accessibility etc.
Communicate the organizations safety policies in accordance with applicable health and safety standards and regulations.
Responsible for a wide variety of administrative duties to support the President/CEO.
Arrange travel accommodations for key personnel required business trips in an economical timely fashion, including hotel bookings, car rentals, and so on.

Qualifications

Education:

Post secondary education

Experience/Skills:

Superior telephone manners and strong interpersonal skills
Strong written and verbal skills
Strong customer service orientation
Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint
Knowledge of office supplies, equipment, and/or services ordering, as well as inventory control of these items
Experience in managing thirdparty service providers
Able to maintain filing systems, databases, and basic diary/minutes management

Compensation

Kingstar Media offers a highly competitive compensation package including medical benefits, vacation time off, stat holidays off, summer hours, birthdays, and work anniversaries off Starting salary around 45k annually.

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