Administrative Assistant - Toronto, Canada - Yorkville University

Yorkville University

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Us:

The same philosophy of personal attention that distinguishes Yorkville Education Company as a leading provider of post-secondary education makes us an exceptional place to work.

We are a progressive and modern institution, responding to the needs of current and future students and implementing the best technology solutions to empower our work.

We prioritize diversity, open doors to those often overlooked, welcome new Canadians, and provide pathways to successful careers.

Yorkville Education Company (which manages both Yorkville University and the Toronto Film School) began with a simple idea in 2004: offer flexible, rigorous, and career-focused degrees on campus and online to people who are on a purposeful path.

With campuses in Ontario, British Columbia and New Brunswick, we equip our graduates with the professional knowledge, skills and designations that employers value.

Focused on providing a transformative, accessible and flexible higher education environment, our teams, from the President to the newest staff member, share a passion for learning, teaching, and growing as individuals and as teams.

We nurture an inclusive, supportive, and genuinely kind work environment at our three campus locations.

If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

Who we need:

This position requires the ability to anticipate needs, think critically, work independently, and offer solutions to problems with a high level of professionalism and confidentiality.

What you will do:

Support 5 Senior Leadership Team members with upcoming commitments and responsibilities, following up appropriately; anticipate needs in advance of meetings, conferences, etc.
Undertake a broad range of administrative tasks: design and produce documents, reports, and presentations; proofread and edit documents; collect and prepare information for meetings; compose and prepare correspondence; maintain orderly files/archives of all essential documents.
Effectively manage schedule and calendar details, prioritize open action items and proactively resolve scheduling conflicts. This includes organizing and coordinating meetings, including virtual and phone meetings, managing, and tracking invitations, coordinating agendas, and facilitating communication.
Act as a backup for reception when needed
Manage incoming correspondence by redirecting and responding as required.
Arrange travel plans, itineraries, and agendas as needed.
Reconcile expenses and prepare expense/travel reports for approval.
Maintain a high level of professionalism and confidentiality in all activities.

What you bring:

Undergraduate degree required.
Minimum 5 years' experience in an Administrative Assistant or similar role.
Excellent time management skills and ability to prioritize tasks and projects with a sense of urgency and sound judgement.
Able to think critically.
Effective problem solver.
Expert knowledge of Microsoft Office Suite.
Strong organizational skills and meticulous attention to detail.
Exceptional communication skills, both verbal and written.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, faculty and external partners.
Able to maintain a high level of integrity and discretion in handling confidential information.
Strong interpersonal skills and the ability to build relationships with all stakeholders.
Strong customer service orientation.

What's in it for you:

We provide a transformative, accessible and flexible higher education environment, our team shares a passion for learning, teaching, and growing.

We nurture an inclusive, supportive, and diverse work environment throughout our three campus locations.

Health Benefits
Dental Coverage
Retirement Savings Plan
Competitive Salary
Fun, competitive, and challenging work environment
Incentives and rewards
Career growth
Free Tuition for all Yorkville University Programs
Employee and Family Assistance Program

What does the best of all worlds mean at Yorkville University:

An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools, and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current, and be future-forward.
The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees and ultimately our students

- from mentorship to teaching, from creative outlets to analytical ones.