Vendor Management Operations/ Accounts Payable - Montréal, Canada - BNP Paribas

BNP Paribas

Verified Company

Montréal, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

VENDOR MANAGEMENT OPERATIONS/ ACCOUNTS PAYABLE COORDINATOR (

JOB NUMBER:
TRAN SOS)

In a changing world, unprecedented challenges require unmatched talent. Join one of Montreal's Top Employers in 2023.

We are a dynamic and growing organization having its main establishment located in downtown Montreal and part of a leading international banking institution fully committed to building a more sustainable future.

Note that the position may be in the Canadian Branch of BNP Paribas or in one of its subsidiaries based in Montreal.

The position at a glance

Accounts Payable department is in Regional North America platform located in Montreal, under the supervision of the Head of department and is part of the Vendor Management Operations.

Our main internal clients are located in New York and in Canada.

Most of the production task is done by team in Mumbai and VMO/ Accounts Payable team in Montreal does controlling, monitoring, coordination with various departments and operational activities related to vendors.

In detail

He/she develops implements and maintains systems, procedures and policies for accounts payable functions to ensure adherence to Bank guidelines.
He/she will be responsible for any activities that need to be carried out as part of the overall vendor operations activities
The Analyst is responsible for the daytoday operations, vendor invoice payments and expense claim reimbursements.
He/she responds for controls related to vendor master file maintenance and vendor review within OFAC lists.
The analyst is the main contact for Canada operations including specific invoice processes, tax related matters and Swift payment details.
He/she collects information and prepare reporting for AP US unclaimed property process.
He/she offer user support for PDAP (AP system) and Concur (T&E System) and assist manager in various AP automation projects.
He/she should act as deputy to manager in all BAU and project tasks.
Ensure accuracy and timely process for vendor's invoices thru Kofax Process Director Accounts Payable (PDAP) system and travel expense claim reimbursement process thru Concur system (US and Canada),
Printing and reconciling check along with OFAC filtration. Monitoring Wire payments approval.
Document, create and review ISPL AP / NAR AP procedures related to vendor creation / modification, invoice process, T&E reimbursement and maintain procedures up to date, log and document controls.
Coordinate with ISPL AP, NA Travel for any urgent vendor / employee payments or blocking / unblocking.
Complete and review AP abandoned property records in compliance with Abandoned Property Reporting procedure. Review AP outstanding payable monthly report, aging and support documentation and submit in Beacon.
Should complete the review 1099/1042 tax reporting with help of ISPL Team by adhering to timelines given by Tax Team.
Provide all necessary support to internal and external auditors during audit.
Coordinate any urgent payment request and ensure no operational risk is involved in such instances,
Help manager for AP monthly closing operations and review sensitive accounts reconciliation,
Provide support assistance and/or training to our internal client for PDAP,
Liaise with other functions to ensure the adherence to Bank and Group policies,
Respond to VMO/AP related questions/concerns to meet business needs,
Act as a backup if a team member is absent

The strengths and skills that will help you succeed

Bachelor's Degree from a reputable university.
Working knowledge and understanding of accounting principles, experience in Accounts Payable & Vendor management team for more than 3 years. Effective analytical, organizational, and problemsolving skills
US tax experience acquired during working experience or education : IRS tax forms collection (W9, W8),1099/1042 filing experience and US unclaimed property
Experience with SAP system is desirable and/or ERP standard AP systems (Basware, Concur, swift,.)
Knowledge of Connexis or cash payment tool along with excel skills (including pivot tables and most common Excel functions)
Autonomous and capability to work in a diverse team in a context of strict deadline and in an international environment. Ability to learn new systems and products quickly.
Strong communication skills
Knowledge of the English language (and/or other language) is required
Commitment, rigorous in his job and flexible in order to commit deadlines.
Selfstarter and team player, able to work independently and collaboratively with various teams in an international environment.

Able to optimize Accounts Payable processes

What's in it for you

In addition to competitive compensation, we offer flexible benefits including a family and spouse insurance program, a defined contribution pension plan and paid days for volunteering.

Hybrid work arrangements, such as remote working up to 50% and flexible working hours are availabl