Office and Documental Control Coordinator - Toronto, Canada - Ledcor

Ledcor

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Description

Job Summary:

You are an experienced Office and Document Control Coordinator of 3+ years, with an expertise in heavy civil projects.

You will directly report into the Project Manager, and you will be responsible for the control, organization, updating, distribution and maintenance of all documents in accordance with company policies and statutory regulations.

We provide a competitive total compensation package, excellent training, benefits, RSP's and career growth potential with advancement opportunities within our diversified company.

Essential Responsibilities

Create document control guidelines and responsibilities and ensure these are executed and followed appropriately
Implement a document management system in line with the needs of the organization including but not limited to project initiation for various projects within the organization
Define and implement the tools, systems, policies, and procedures necessary to effectively manage document control requirements
Act as the main point of contact for document control with internal and external stakeholders
Establish document management best practices and opportunities for continuous improvement
Develop and implement work processes and procedures such as Operations and Maintenance Document Review Control, Design/Engineering Document Review Control, Correspondence Control, Contract or Vendors Data Management, Standards Management, Project Standards and Document Numbering
Design and implement detailed work instructions to support the approved procedures
Ensure all document management equipment (hardware, software, etc.) is effectively maintained
Provide administrative support to various departments as needed, such as assisting with client meetings, creating presentations and packages.
Administers office and safety supplies, stationary
Manages and maintains department budget and headcount
Assist with the creation and submission of project billing
Performs administrative duties for job sites ensuring all documentation regarding timesheets, equipment usage and all personnel related allowances are transferred to Accounting daily or weekly as required
If required, set up hard copy filling system with wet signature hard copy filing
Champion the development of improved document workflows to reduce timelines
Maintains an organized filing system on site

Qualifications

3+ years of experience in progressively responsible records retention and document control roles
Completion of post secondary education in Construction, Civil Engineering or related discipline
Aboveaverage attention to detail, with the ability to produce an accurate finished product
Ability to juggle multiple priorities, anticipate and deliver to tight deadlines, and manage high volumes of work
Demonstrate an exceptional computer background including experience with MS Word and Excel and scheduling software
Able to read, understand, and interpret engineering documents
Exceptional communication skills, confident interacting with key contacts in verbal, written and electronic form
Capable of responding to project stakeholder requests in typical situations and understands client needs and works to meet those needs by offering assistance and advice on standard practical issues
Ability to identify problems/issues and generates solutions and makes sound decisions using standard procedures

Work Conditions

Site based position

LI-NC1

LI-Onsite

Additional Information:

Company Description
The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

But when you work for Ledcor, your experience will go far beyond the project. Do you want a career that means more? Join our True Blue team now

Employment Equity
At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer.

All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.