Corporate Services Lead - Ottawa, Canada - Pinecrest-Queensway Community Health Centre

Pinecrest-Queensway Community Health Centre

Verified Company

Ottawa, Canada

2 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job title:
Corporate Services Lead

Status:
Regular full-time

Benefits and eligibility:
Cost-shared health/dental benefits, HOOPP pension eligibility

Pay scale:
$ $36.34/ hour

Who are we?
Pinecrest-Queensway Community Health Centre is an innovative community based, multi-service center. We strive to meet the needs of the diverse communities we serve.

We work in partnership with individuals, families, and communities to achieve their full potential, paying particular attention to those who are most vulnerable and at risk.

PQCHC is an equal opportunity employer and values diversity in its workforce.

If at any stage in the selection process you require an accommodation due to a disability, Please let us know the nature of the required accommodation.

Job Summary

The Corporate Services Lead serves as a champion of the Vision and Mission and promotes an environment that is consistent to the Community Health Centre's values.

The Corporate Services Lead will work with the other members of the Health Centre's teams to effectively and efficiently serve clients through traditional, non-traditional and innovative approaches to service delivery within the broad determinants of health framework.

The major responsibilities of the will be to support the Chief Executive Officer (CEO) in all administrative functions, support the board of directors and oversee corporate systems that support the effective operations of the agency.

Job Specific Responsibilities
CEO Support

Serves as an ambassador for the CEO's office and role
Promptly receives and screens incoming telephone calls for the CEO
Promptly screens and distributes incoming mail, responding where appropriate
Provides accurate wordprocessing support by composing and editing a variety of documents. This includes many highly confidential correspondence, memoranda, contract and proposal
Makes appointments for the CEO
Develops and maintains a wellorganized filing system that permits easy reference and rapid retrieval of information for all corporate services
Sets agendas and compiles and distributes information for Leadership Team meetings; Takes and distributes Leadership Team meeting minutes
Develops PowerPoint presentations and other communication vehicles as required
Arranges travel, hotel and car reservations and prepares itinerary when required
On behalf of the CEO provides support to the regional committees through setting meetings and taking minutes

Board of Directors Support

Assists in ensuring Board Members are informed and current on all Health Centre activities and information
Takes minutes at Board of Directors' and Board Committee meetings as assigned
Compiles and posts Board material for meetings and information as required
Provides support for Board Members and Board Committees
Prepares room/space/food for Board and Committee meetings

Communications

Responsible for leading the development and management of the agency communications tools
Organizational file management
Maintain the Centre's website and social media and coordinate the development of corporate and internal communications
Responsible for developing organization communications and managing the organizations social media accounts
Maintain efficient computerized info systems for corporate services

Supervisory Functions

Supervises the reception staff team and functions and supports general reception duties of the centre
Oversees the administrative functions for the organization to facilitate a coordinated approach to administration across the centre

Project management

Oversees the allocation of funding and grants
Support the work of accreditation preparation and other organizational quality improvement initiatives
Take a lead in the planning of the annual general meeting
Performs other duties as assigned

Qualifications
Education

Secondary school diploma and postsecondary training in office administration or a related program, or an equivalent combination of experience and education

Professional Experience

5 years senior administrative support experience

Key Competencies

Website and database management
Organizational communications
Proficiency with word processing and desktop publishing software essential, as is knowledge of operating systems and basis system troubleshooting
Ability to train and support staff in office computer systems

Personal Suitability/Other Requirements