Department Administrator - Vancouver, Canada - Wood Plc

Wood Plc

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview / Responsibilities:
Wood currently has an exciting opportunity for a

Department

Administrator. Reporting to the Manager of Engineering, this position is located in our Vancouver, BC office. The role has overall responsibility for providing and coordinating administration functions in numerous areas, including General Administration, Department Administration (Engineering/Project Services/Quality/HSSE/Finance) and Project Administration. If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you.

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Key

Responsibilities:

Maintain and update Department Filing Systems and Teams Collaboration Workspaces
Maintain and update Department Standards and Procedures
Compile, format, and issue department communications
Coordinate staff (office and site) onboarding and departures
Manage mailing distribution and department reference libraries
Support implementation of office HSSE initiatives
Coordinate and support the organization and tidiness of general office areas
Regularly monitor office supplies and coordinate with Building Office Services to ensure supplies remain stocked
Provide administrative assistance to Department Managers and their respective teams, including organizing appointments, reviewing and coding invoices, preparing/collating reports, reviewing timesheets, arranging travel etc...
Support preparing interoffice work orders
Plan and organize department training events
Plan, organize and participate in company events and activities
Assist setup of new projects, and project archiving upon completion
Administer and maintain SharePoint, Project Workspaces, Project Webs, Project Drives, and hard copy file systems, as required
Initiate and maintain SharePoint Workflows (PCS, Projects, Studies & Reports, Archiving, etc.) as required
Contribute to, maintain and update Project Procedures, Instructions and Forms (PIFs) within the Wood Management System
Perform word processing tasks such as letters, memos, minutes of meetings, specifications, reports, and manuals, etc. in accordance with company standards
Maintain project files and internal and external reporting requirements
Coordinating, printing, scanning, and issuing of nontechnical documents
Other related duties as may be required

Skills / Qualifications:

03 years of office administration experience, preferably in an EPCM environment in the industrial sector
Exceptional interpersonal, written, and verbal communication skills
Ability to coordinate several highpriority deadlines simultaneously
Ability to demonstrate flexibility when dealing with changing priorities
Exhibit an extremely high level of professionalism and superior attention to details
Exceptional customer service skills
Able to demonstrate sense of initiative and ownership
Energetic, selfmotivated, and quick to learn with a focus on continuous improvement
Ability to work effectively in a dynamic team environment

Company Overview:

Diversity Statement (EEO):
We are an equal opportunity employer that recognises the value of a diverse workforce.

All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.