Administrative Services Clerk - Metro Vancouver Regional District, Canada - TransLink

TransLink
TransLink
Verified Company
Metro Vancouver Regional District, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Marketing Statement:


A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life.

Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.


At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live.

We're committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.


Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC's Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence.

Put your future in motion


Responsibilities:


Administers stationery supply ordering system and performs a variety of duties related to the preparation, distribution, delivery and shipment of stationery items.

Provides administrative support for various printing requests, equipment and activity logs. Operates computerized folding/inserting machine to fold and stuff cheques and other items. Receives, dispatches and distributes internal, Canada Post and couriered mail for CMBC, TransLink and BCRTC. Screens arrivals at the loading dock and mail room entrance, assists with receipt of deliveries and shipments. Oversees the maintenance and servicing of TransLink pool vehicles. Coordinates and administers Sapperton building access. Coordinates and administers employee paid parking program at Sapperton. Coordinates building maintenance services for Sapperton head office. Monitors Conference Centre and meeting room bookings.

Provides relief for the Mail and Delivery Driver by loading and unloading of mail and heavy Lost Property bins (up to 50 lbs.).

Responds to group inbox and admin helpline enquiries as assigned. Provides Corporate Reception relief coverage, as required.


Qualifications:


EDUCATION
Requires successful completion of grade 12, including courses in office procedures and computer software (e.g. database, spreadsheet and word processing), plus a valid B.C. driver's licence with no penalties.


EXPERIENCE
Requires (6) months previous experience in a large office environment.

Requires six (6) months in the position to become familiar with TransLink procedures, mail room practices, administrative tasks and the use of various computerized photocopying machines and related equipment, including any relevant on-the-job training courses.


Other Information:


  • Support provided to the Joint Occupational Health & Safety Committee with tasks at Sapperton HQ.
  • Troubleshoot miscellaneous facility requests.
  • Completing items from daily, weekly and monthly task list, including restocking kitchens, copy rooms, daily parkade checks, restocking coffee machine/supplies, checking lights, etc.
  • Oversees and actions name plate requests, indoor plant maintenance and coordinates handyman services and office furniture requests, as and when required.
  • Customer Service focussed and builds rapport with external vendors regarding facilities matters.

Recruitment Process:

An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process.

A standard interview format will be used including general, scenario and behavioural descriptive interview questions.


Work Schedule:

37.5 hours per week.


Work Designation:

Resident

This position works predominately on-site


Rate of Pay:


Salary:
$4,287 to $5,160 per month (Actual salary offered will be commensurate with education, experience and internal parity)

The Total Compensation Package includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan. Focus on your development through tuition reimbursement, training, and mentorship programs. Enjoy a variety of health and wellness programs, including access to gym facilities. Speak to us to know more about what we offer.


How to Apply:


Posting Date:
February 27, 2023


Closing Date:
Open until filled

Please note that only those short listed will be contacted.


Equal Employment Opportunity:


TransLink is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region.

We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink's commitment to equity, diversity and inclusion.
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