Executive Assistant - Toronto, Canada - Spin Master Ltd

Spin Master Ltd

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company?

At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader.

How do we stay ahead of the pack? By hiring the best and brightest minds—and that's why we want you

What will you work on?
We are seeking an energetic Executive Assistant to support our Chief People Officer (CPO). The office of the CPO is accountable for all human resources activities, corporate communications, and corporate citizenship.

This is an opportunity for a seasoned Executive Assistant to fully own day to day operations and administration for a dynamic executive office.

This is a challenging and rewarding position for someone who thrives under the pressure of multiple priorities, has the agility to adapt and maintain organization with frequent changes, and can execute flawlessly with an entrepreneurial mindset

How will you create impact?
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Comprehensive support

You offer support in executive communications, expense reports, invoice processing, approvals, event management, meeting management, and all other tasks while maintaining strict confidentiality.

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Logistics management - you will coordinate all meetings, both internal and external, ensuring that every detail is flawlessly executed; you will prepare agendas and meeting materials, take minutes as needed, distribute and follow up on action items if required
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Proxy for the executive - you will learn the nuances, style and manner of the executive and accurately represent the office at all times; you will master the executive's tone and style and collaborate with the executive and the communications team as needed.
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Travel - manage comprehensive high end travel logistics for the executive's corporate travel, including research, entry requirements, itinerary planning, booking and confirmation of travel arrangements, preboarding, etc.;
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Collaboration - work across levels with various teams; build and maintain relationships with internal and external stakeholders, including the Board of Directors
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Special Projects Leadership - you will be exposed to a variety of special projects in HR, which you will plan, oversee and drive to completion, requiring the ability to think on your feet and navigate situations you have not faced before.

What are your skills and experience?

4+ years of experience supporting a Clevel executive; experience in Human Resources, Communication and/or Project Management is an asset.
Bachelor's degree required
Ability to adapt to change and understand business priorities; eager to try new things, understand the business, anticipate needs and implement and adapt processes as needed to optimize outcomes
Exceptional organization, time management and project management skills; able to prioritize, operate with urgency and meet tight deadlines
Demonstrated good judgement and finesse utmost discretion, tact, and professionalism
Exceptional communication skills ability to communicate clearly and concisely in oral and written communications; understand and adopt the voice of the executive office
Able to build relationships approachable, comfortable, and confident collaborating with internal and external stakeholders

- #LI-Hybrid_
- #Spinmasterishiring_

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.

Growth and Career Opportunities
Flexible Work Hours
Innovation, Collaboration and Fun
Comprehensive Benefits
Other fun Perks

What's it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn't for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.