Administration Technician - Gatineau, Canada - CÉGEP Heritage College

CÉGEP Heritage College
CÉGEP Heritage College
Verified Company
Gatineau, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description
COMPETITION NUMBERC22-23-SS-3- DEPARTMENTAcademic Services

  • PREDECESSORStéphanie Hébert-Potter
  • IMMEDIATE SUPERVISORKelly McMahon
  • TYPE OF HIRINGRegular Fulltime
  • WORK SCHEDULE35 hours per week from Monday to Friday
Schedule to be determined

  • WORK LOCATION325 boul. de la CitédesJeunes, Gatineau, Quebec, Canada, J8Y6T
  • SALARY RANGE
  • 24.21$ $
  • ROLE SUMMARY
  • Reporting to the Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education.
  • In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties.
  • In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process.
  • DUTIES

Admission/Registration

  • Performs operations and transmissions related to admissions and registration.
  • Tracks validation.

Communications

  • Communicates to students through various means as required.
  • Requests refunds (Clara).
  • Forwards form letters to be approved and signed by the Registrar (Clara).

Québec

Resident

Dossier

  • Applies MES rules based on information provided.
  • Collects and verifies documents.
  • Assigns the proper code in CLARA.

Ministry Databases

  • Orders reports and verifies them for accuracy, makes corrections as required (i

e:
Socrate, Charlemagne, SYSEC, ARIANE, etc.).


Transmission

  • Transmits all required data in CLARA based on Ministry's operation calendar (i

e:
Socrate, SYSEC, etc.).


Final Marks

  • Prints and forwards reports for grades not submitted to Academic Services.
  • Followsup with faculty concerning IT or IN marks.
  • Enters the marks into CLARA.

Graduation/ SYSEC (Système des Sanctions des études

collégiales)

  • Transmits, reviews and corrects all information related to "Les objectifs et standards atteint» (OSA).
  • Runs AEC simulation for each student once their work term marks are received.
  • Provides the report of AEC's refused to the Registrar for correction of the Program Grid or confirmation that the student will not be graduating.

Financial Duties:


  • Participates in the budget preparation process.
  • Determines breakdown of budgets for projects overlapping more than one financial year.
  • MINIMUM QUALIFICATIONS REQUIRED
  • Diploma of collegial studies (2 or 3 year DEC) in Administration, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
  • Must possess very good communication skills in both English and in French (oral, written and comprehension).
  • Experience with Microsoft Office is essential.
  • Knowledge of the online tools CLARA and Omnivox will be considered an asset.
  • ADDITIONAL QUALIFICATIONS
  • Must possess excellent communication, organizational and interpersonal skills.
  • Must have excellent analytical and problem solving skills.
  • Must be diligent, dynamic, creative and detail oriented.
  • Must be able to work independently with mínimal supervision, and have the ability to work as part of a team.
  • Must be able to work effectively with respect to deadlines and produce accurate results.
  • Must be flexible and able to adapt quickly to different situations.
  • Must have a strong work ethic and exercise discretion.


  • POSTING DATES

  • From :00 to :45
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