Executive Assistant, Administration and Operations - Mississauga, Canada - University of Toronto

University of Toronto

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:07/11/2023

Req ID: 32689

Faculty/Division:
UofT Mississauga

Department:

UTM:
Office of the Vice President & Principal

Campus:
University of Toronto Mississauga (UTM)

Description:

U of T Mississauga—the second largest campus of Canada's top-ranked university and the only research university in Ontario's booming Peel Region—is one of the world's great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care.

We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship.

Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery.

We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation.

We're thrilled to welcome those who want to learn more about us and to be part of what we do.

Under the general supervision of the Director of the Office of the Vice President & Principal, and with a dotted line to the Executive Director, Strategy, the incumbent acts as the first point of contact for all individuals entering the Office of the Vice President and Principal (OVPP), triaging requests and queries in a welcoming and responsive manner.

Duties include managing the complex schedules for the Director of the Office and the Executive Director, Strategy (the D&ED), while occasionally providing general support to the Director, External Relations and Director, Vice-Presidential Communications & Senior Writer ensuring deadlines and commitments are met.

The incumbent will be responsible for preparing confidential and sensitive correspondence and preparing presentation and support materials for use in internal project and initiative meetings, advisory and governance bodies and other activities as they arise.

In addition, the incumbent uses the University's information systems (HRIS, FIS, ROSI) to support the Directors' review and action on various human resources actions, financial processes, and stakeholder concerns.

The incumbent is also responsible for liaising with other campus departments, for generating and maintaining meeting records, general office files, and communications, and for supporting events and activities tied to the Director and Executive Director's' portfolios as well as other campus and divisional events and activities.

Broader tri-campus collaborations with UTSG and UTSC colleagues will also be expected based on the initiatives at hand.

The incumbent works in a complex environment that requires a high degree of understanding, sensitivity, responsiveness, independent judgement, and a need to maintain absolute confidentiality across all matters, including human resources, labour relations, and financial matters.

The incumbent must maintain an indepth understanding of the Office of the Vice President & Principal's priorities and always present a professional image by interacting knowledgeably and courteously with various individuals, including senior administrators, faculty, staff, and community members.

In addition, the incumbent must adhere to and keep abreast of all University of Toronto policies and standards.

The incumbent plays a significant role in providing operational support in the Office of the VPP and must be detail oriented, committed to quality work delivery and highly collaborative.

Additionally, they must have a genuine interest in furthering the university's goals as well as those of the campus strategic framework.

Qualifications:

EDUCATION:

Bachelor's degree or an equivalent combination of education and experience. Project Management training or certification would be an asset.

EXPERIENCE:

Minimum of five years administrative support experience or three years of senior administrative support experience, with significant experience in a post-secondary setting, including having had exposure to work pertaining to student support, administrative office operations, short

SKILLS:

OTHER:

Excellent oral and written communication, interpersonal, analytical, decision-making and organizational skills; demonstrated initiative, accuracy and attention to detail; demonstrated judgment, tact, discretion and ability to handle matters of a sensitive and confidential nature, including matters governed by privacy policies.

Ability to work independently on multiple tasks, concentrate and produce accura