Executive Assistant - Ottawa, Canada - Canadian Bank Note Company, Limited

Canadian Bank Note Company, Limited

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Internal Job

Title:
Executive Assistant to the CCO and CSO

Job Type:
Permanent, Full-Time

Location: 18 Auriga Drive, Ottawa

Work Model:
Hybrid

Deadline for Submissions:
September 25, 2023

Position Summary

What We

Can

Offer You
- **Compensation**: We seek long term relationships with our employees and recognize and reward them with a competitive total compensation package that includes:

An industry leading defined contribution pension plan with company matching contributions (up to 5%) and payment of service fees,
Bestinclass health, medical and life insurance benefits;
Access to virtual and telehealth services and apps; and
Very progressive fertility, adoption and surrogacy benefits to support all definitions of family.

- **Career**: As a knowledge-based organization we will provide you with a wealth of learning opportunities and challenging work that will grow your knowledge, skills and abilities. At CBN, we encourage and empower our employees to chart their own career path, putting you in control of your future.
- **Culture**: Personal character is the foundation of our culture. CBN's 7 Core Principles shape and guide our behaviours and underpin the sense of community you will experience at CBN. Equality, diversity and inclusivity are important to us as an organization, and we are committed to fostering and developing a work environment where every employee is treated with dignity and respect.

What You Will Do

Organization and Planning
Manage and coordinate the CCO's and CSO's calendars and meetings;
Schedule and coordinate customer visits, strategic offsites, conferences, etc. and ensure that all pertinent information (invitations, agendas, security requirements, etc.) is disseminated in advance to all participants;
Coordinate all venue and travel related aspects associated with these events (e.g., flights, transfers, accommodations, dining, etc.); and
Complete and submit associated expense reports in a timely manner.
Documentation and Presentations
Capture/document meeting notes and followup on action items with action item owners, supporting them as needed (e.g., collect data, schedule followups, etc.) and working with the CCO and/or CSO to help remove any roadblocks;
Monitor, track, and provide status updates on various activities (e.g., strategic initiatives, internal and customer projects, etc.); and
Develop, edit, and maintain presentations based on CCO and/or CSO provided frameworks and content.
Relationship Management
Develop and maintain relationships with internal stakeholders, select customer point of contacts, potential partners; and
Support the development of agreements (liaising with Legal) and provide CCO and/or CSO with status and progress reports.
Research and Investigation
Liaise with various internal departments (Business Development, Marketing, etc.) and support the collection and analysis of market and competitor information that is folded into strategic/sales pursuit initiatives; and
Various other duties and responsibilities.

Qualifications

Knowledge and Experience_
3+ years of experience as an Executive Assistant OR a relevant postsecondary degree (Business/Marketing/Finance/Law/STEM) or MBA
Skills _

- and Abilities_