Program Administrative Assistant - Surrey, Canada - Pacific Community Resources Society

Pacific Community Resources Society

Verified Company

Surrey, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Program Administrative Assistant

REACH/ Surrey Youth Reaching Home

Part time (28 hours/week) (Grid months):

IMMEDIATE SUPERVISOR:

Ines Fernandes, Team Lead; REACH Program
Kevin McCluskey, Team Lead; Surrey Youth Housing Services

Salary Range:
$26.71/hour - $27.83/hour, plus benefit package (100% employer-paid)

Closing
Date:
March 8th 2024

Pacific Community Resources Society (PCRS) is a large not-for-profit agency that serves some of the most vulnerable people in our communities from Vancouver to Hope.

Our vision is to see _everyone thriving in strong, healthy communities_.

Our strong agency values of advocacy, diversity and inclusion, empowerment, service excellence, stewardship, and well-being guide us in our work with participants and how we support our diverse staff.

We place a high value on work-life balance.

This is demonstrated through our compensation and comprehensive/fully employer-paid benefits package, including extended health and dental, sick leave, Municipal Pension, and flexible work options for many positions.

Our Employee Family Assistance Program has a full preventative health program, including nutrition awareness, stress reduction, and tools to assist our staff with maintaining a work-life balance.

We take care of our people who care for the people we serve.

Position Summary:

The Program Administrative Assistant will welcome visiting youth, professionals, and guests. The successful applicant will have excellent customer service skills, experience working in a youthfocused environment with multiberried youth and an excellent telephone manner. They will provide accurate wordprocessing support, including editing/composing a variety of correspondence and assisting with organizing meetings and/or special events and organizational and research projects as directed. They will develop and maintain a wellorganized filing system (paper and electronic) as well as uploading documents to the database that permits easy reference and rapid retrieval of information, which includes managing a series of webbased file management systems. They will receive and respond to telephone inquiries in a timely and professional manner

Primary Duties:

Assisting with the hiring process, setting up interviews and sending communications, participate in monthly team meetings, note taking. Assisting staff members with adminrelated duties such as data collecting, information tracking, printing, etc. At times, supporting inhouse events and activities.
Manage boardroom bookings.
Maintain the general appearance of the reception area, ensuring safety and an overall welcoming environment.
Responsible for ordering, tracking, and organizing office supplies, cleaning supplies business cards, etc. as requested by the Manager.
Operate and ensure general care and maintenance of all office equipment, liaise with equipment companies for regular maintenance and urgent requests.
Performs all other related duties as required.
Regular checkins with team lead
Provide coverage, and support as needed to the NYH and CCYH admin team.

Dimensions of Work:

Work is based on a flexible schedule with core hours of 8:30am 5pm Monday to Friday, including flexibility that may involve weekend participation.

Qualifications:

Advanced computer skills including Microsoft Office Suite; certificate or diploma in Office Administration

and three years' experience in a busy environment; equivalent experience and education considered

High command of English, both written and verbal, as proofreading is
Customer service, with a special interest in working specifically with vulnerable or marginalized individuals
Experience with a busy multiline phone system
Demonstrated ability to be flexible and adaptable, effectively prioritize tasks and manage time, capable of switching focus from one task to the next, responding appropriately, as needs in the center vary
Experience creating and working within a culturally inclusive environment for staff, partners, and participants

Additional Assets:

Criminal Record Check, including the vulnerable sector
Proof of being fully Vaccinated for Covid 1
Standard firstaid certificate and CPR
Demonstrated ability to operate office equipment
Suitable to work with multibarrier youth
Computer skills (M.S. Word/Excel/Outlook)
Reliable transportation
Experience working in social services and multihub program
Experience in tracking and monitoring federal contracts
Experience with Salesforce and/or other Data Management Systems
Offer_ _of_ _employment_ _is_ _conditional_ _upon_ _the_ _applicant_ _providing_ _us_ _with_ _proof_ _of_ _being_ _fully _vaccinated against COVID19_