General Administrator - Toronto, Canada - MCAP

MCAP

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

General Administrator - Commercial

MCAP at a Glance

Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total rewards offering, a career with continuous learning and development (formal & informal training), and exciting opportunities in a dynamic, entrepreneurial environment.

The Role

As one of the MCAP Group of Companies, MCAP Financial Corporation ("MCAP") originates and services commercial mortgages and construction loans on behalf of its investors.

Reporting to the Senior Manager, Commercial Servicing this contract role will primarily be project focused and responsible for preparing the business unit for Data Retention policy readiness.

The key function of this position will be to ensure that files housed at our Iron Mountain storage facility are properly documented noting destruction dates and reviewing paper files/boxes with improper/vague labeling.

The role will also support the movement of files during our upcoming office move. The role may require up to five days a week in the office.

Iron Mountain

Ensure that the Commercial Mortgage Group's Iron Mountain archival records and inventories follow the Record Retention policy of the business unit
Review files/boxes held on the Iron Mountain system to ensure that the contents are clearly documented and properly notated with destruction dates
Update contents and destruction dates on the system
Call back files/boxes into the office for review of contents
Manage the volume of boxes in the office and the proper return to Iron Mountain
Monitor and track progress of filing workload to determine completion/outstanding rate

General File Maintenance
-
Filing, sorting, photocopying and scanning of paper documents as required

Support the Investor Account Specialist as required to ensure a timely completion of the file cleanup project
Work with the Facilities Team as required to manage files during the office move and ensure emptying and replacement of paper recycle bins
Review of assigned SharePoint/shared directories to ensure compliance to the Record Retention policy
Seeking direction on files if contents or handling are not clear
Seeking approval for destruction of files as required

What You Bring To The Team

1+ years experience in a similar filing or data retention role
Experience with Iron Mountain and Iron Mountain filing systems would be an asset
Experience with commercial mortgage documents is considered an asset
Proven track record of being a selfstarter and taking initiative
Diligent work ethic and focus on the task at hand; ability to meet deadlines
Proficient with Microsoft Outlook, MS Word, MS Excel, MS PowerPoint
Ability to lift paper file boxes up to 50 lbs
Quick learner with ability to understand key loan documents
Strong analytical and organization skills
Effective verbal and written communication skills
Ability to take, understand and follow through on directions
Ability to maintain discretion, confidentiality and privacy when reviewing files
High School Diploma or similar work experience

If this sounds like you and you are looking to be a part of one of Canada's largest independent mortgage finance companies in Canada, then we want to hear from you

Be A Part Of Something Great

MCAP is Canada's largest independent Mortgage Finance company with over $150 billion in assets under management providing mortgage solutions for residential and commercial properties.

For over 35 years, MCAP originates, trades, securitizes and services mortgages in offices across Canada.

MCAP originates residential mortgages exclusively through the mortgage broker channel as we believe that a professional mortgage broker is a consumer's best option and MCAP actively promotes the services of mortgage brokers across the country.

MCAP is also a leader in the Canadian residential construction lending market with over 25 years in the business. Our teams of dedicated professionals serve a variety of developer, construction and lender clients across Canada.

Position #:
req1667

Employment Status:
Student

Location:
Toronto - In office

Number Of Openings:1

Department:
Commercial

Internal Job Title:
General Administrator

The above information in this description has been designed to indicate the general nature and level of work performed by employees in the position.

It is not designated to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

MCAP provides equal opportunities for all applicants and is committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported throughout the recruitment and