Real Estate Services Assistant - Victoria, Canada - CBRE

CBRE

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posted- 13-Jun-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Victoria - British Columbia - CanadaCBRE Victoria's Investment Properties Group is looking for a dynamic client-focused individual to join our team.

With 40+ years of veteran real estate experience, our team has an unrivalled track record in Victoria's commercial real estate market.

Since 2015 Ross Marshall and Chris Rust, in collaboration with their team, have generated over $1.5 billion dollars in sales in the Greater Victoria area.

Position Summary:

The role of Real Estate Services Assistant presents the opportunity to work on the leading investment brokerage team in Greater Victoria and play an integral part of some of the largest, most recognized, and most complex commercial real estate transactions regionally.

The Real Estate Services Assistant's primary objective is to provide administrative assistance to ensure the smooth process of commercial real estate transactions.

As part of our team, you will work with team members across Canada and will be exposed to some of Canada's leading investment professionals.

Key duties and responsibilities of the Real Estate Services Assistant are as follows:

Essential Duties and Responsibilities:

Provide general administrative support to a team of sales professionals, analysts and marketing professionals
Gather supporting documentation for real estate transactions to complete the Deal Sheet, FINTRAC, all RECBC required documents for compliance purposes, and process Brokers' commission payments while abiding by company policies as well as local and national laws.
Perform administrative duties such as updating and maintaining client databases, dataentry of expenses and statements, bookkeeping, running errands, scheduling meetings, printing/scanning/filing various documents and maintaining confidential files
Serve as a liaison with those outside of the department (front desk, office, conveyance, and IT) regarding administrative issues.
Assist in collecting and filing of all deals related documents, and delivery of all marketing materials including brochures, investment packages and market reports or summaries relating to the sale of commercial investment properties.
Initiate correspondence and create memorandum by collecting and analyzing information; compiles and prepares data for administrative reports; edit, revise and format documents so they are client ready.
Administer the department's record keeping system; ensure that files are maintained in accordance with company policies and procedures
Assist with ordering office supplies and tracking stock. Help coordinate industry and team events
Contribute to team effort by accomplishing related results as needed
Carry out special projects and assignments as required

Qualifications:

Relevant experience providing administrative support to a team of professionals
Proven ability to achieve high performance goals and meet deadlines in a fastpaced environment with changing priorities and deadlines; sometimes under pressure while remaining flexible, proactive and efficient
Ability to work independently on projects, from conception to completion
Strong time management, problemsolving, written and verbal communication skills
Ability to calculate intermediate figures such as percentages, discounts, commissions
Good organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with strong attention to detail
Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer service and response
Proven ability to work as a selfmotivated individual and in a team environment
Previous real estate knowledge is an asset
Extensive experience using Microsoft Office products.

About CBRE:

CBRE Group, Inc

(NYSE:

CBG), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world's largest commercial real estate services firm.

The Company has approximately 31,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 450 offices (excluding affiliates) worldwide.

CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting.

We thank all that apply; however, only those selected for an interview will be contacted.

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future