Secretary Iv - Sherwood Park, Canada - Elk Island Public Schools

Elk Island Public Schools

Verified Company

Sherwood Park, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,150 students in 43 schools.

Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life.

The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources, and practical professional learning opportunities.

EIPS is recruiting a term certain
full-time Secretary IV with our Information Technologies department.
EIPS Central Administration building is located in Sherwood Park, at 683 Wye Road. Providing services for the division, Central administration is comprised of eight departments, in addition to the Board of Trustees.

The departments include Education Executive, Communication Services, Facility Services, Student Transportation, Human Resources, Financial Services, Supports for Students, and Information Technologies.

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Commencing July 31, 2023:

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Ending December 22, 2023:

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Working 37.5 hours per week (7.

5 hours per day):
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Open to internal and external applicants:

**EIPS provides a comprehensive benefits package

FUNCTION AND PURPOSE
This position provides administrative support to the Assistant Directors of Information Technologies. It also includes providing support to the Business Manager and Systems Analysts working within the Information Technologies department.

Duties range from supporting two assistant directors, general office tasks, and assisting staff in the positive and efficient operation of the Information Technologies (IT) department.

Administrative Support

Supporting the assistant directors and IT personnel in the creation of project documents, reports, charters, plans, change requests and communications
Organize meetings, record and follow up on action items, distribute meeting summaries
Liaise with schools and Central Office departments including Human Resources, Payroll, Finance, Facilities, Education Executive, Supports for Students, Transportation
Order office supplies and arrange for office equipment maintenance
Assist in arranging, coordinating and scheduling professional development sessions and conferences for the Information Technologies department (travel reservations, conference fees, etc.)
Assist in arranging professional development offered by the department to school staff/system PD days (monitor sessions for minimum attendance, provide a list of registrants)
Schedule hiring interviews as requested
Supporting records management by maintaining department records and ensuring proper storage, retrieval, and disposal of records
Supporting data, help desk, onsite, and network teams by scheduling and coordinating communications
Drafting/composing/formatting a variety of documents including correspondence, capital plans, results in reviews, strategic plans, updating administrative procedures, handbooks, etc.

Personnel Administration

Advises Human Resources of personnel changes
Maintain policy and procedure related to personnel issues
Ensure that job descriptions for the department are prepared and kept current
Receive, prepare, and distribute evaluation reports and other personnel documentation
Prepare/Record department vacation forms and schedules
Maintain employee data reports

Reception/Office Responsibilities

Answer calls and address inquiries, if needed direct calls to the appropriate team member
Respond to requests from Central Services administrators and staff, school administrators and office staff
Respond to requests from external consultants, contractors, vendors
Relief reception duties
Help draft written materials including Weekly Wrap-Up articles, FAQs, letters, technical documentation, and other documents

EDUCATION AND EXPERIENCE

Education