Shipper Receiver B - Vancouver, Canada - Vancouver Community College

Vancouver Community College

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Pclass #

SS156
Who We Are
We acknowledge that Vancouver Community College (_VCC_) is located on the traditional unceded territories of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._

For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning.

We're one of B.C's top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.

At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
Position Summary
This position is responsible for overseeing the receiving function at the College's Campuses and ensuring that procedures for receiving, storing, and distributing materials and supplies are carried out in accordance with established policies and procedures. This includes the management of shipping & receiving areas, loading docks, receiving bay parking area, and mailrooms. Works as assigned at a college campus with occasional travel between sites.
Duties & Responsibilities
Primarily responsible for overseeing the receiving function at the College's campuses.
Receives, checks, and signs for all incoming supplies, materials, equipment and other goods using a log book and all college designated software (e

g:
Banner, FoodTrak, FAST, etc.).

Prepares and maintains a variety of clerical records regarding shipping/receiving transactions.
Notifies suppliers regarding overages, errors or shortages in deliveries, maintains records of such errors and follows up until resolved.
Directs and distributes shipments to the appropriate campus location.
Receives and distributes incoming post and interdepartmental mail. Prepares outgoing mail for dispatch, operates the letter inserting and sealing machine and on a monthly basis records chargebacks (in a preexisting spreadsheet) and submits chargeback report to Finance department for processing.
Prioritizes tasks to meet operational requirements as required.
Liaises with staff, faculty, administrators, Student Union, vendors, contractors, couriers, and other individuals that interact with the receiving department.
Provides basic assembly of furniture from packaging and delivers as required.
Ensures the delivery of paper, toner, envelopes, and other stocked supplies as requested, manages the records of supplies delivered for monthly chargeback reports to Finance.
Ensures the replenishment of appropriate racks with VCC marketing materials on continuing bases as/when needed. Directs the distribution of bundles of VCC marketing materials when requested to appropriate locations (if needed will ship to off campus locations).
Maintains an inventory of paper, envelopes, and toner and distributes as required.
Provides monthly reports to various departments (Supplies Inventory, Supplies Charge Backs, and Postage Charge Backs).
Performs all fiscal year end reporting and housekeeping tasks which includes (but is not limited to):
Initiating all new fiscal year record keeping logs and binders.
Storage of all previous fiscal records on site for reference if needed.
Creating the next fiscal year's spreadsheets for managing the new year's information.
Boxing up all previous years (2 years old) and sending to Finance for storage for prescribed period of time (per Finance practices).
Manages the storage of Hazardous and Biohazardous materials until removed for disposal including all associated records.
Manages the storage of batteries, cell phones, and used toner tubes/cartridges until packaged up for shipping to an appropriate recycling facility.
Maintains WHMIS records as required.
Oversees the receiving bay parking spaces.
Orders Receiving related supplies as required.
Trains receivers when required.
Maintains the Receiving Departments Operations Manual.
Keeps the receiving area safe & secure by keeping it and organized and free of clutter
Monitors shipping and receiving area and loading bay visually and via live monitor. Reports issues of safety and security to security and supervisor.
Performs other related duties as required.

Qualifications

Education and Experience

Grade 12, including English and Mathematics and up to 1 year specialized training in materials handling and over 9 months' related experience. Equivalent combination of training and/or experience may be substituted for the required qualifications.
Proficiency in the operation of Microsoft Office Suite (MS Word, Excel).
Forklift 145 certification required.
WHMIS certification required.
Food Safe Level 1 required.

**Skills and