Administrative Assistant, Undergraduate Affairs - Kitchener, Canada - University of Waterloo

University of Waterloo

Verified Company

Kitchener, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 2 years.
The position reports to and supports the work of the Academic Advisor, Undergraduate Affairs Coordinator. This is a two-year temporary contract, 35 hours per week, in person.

Responsibilities:

Recruitment

Advises on and implements an integrated communications plan for the undergraduate recruitment portfolio using both print and electronic media, in consultation with the Pharmacy Communications Officer
Monitors webbased communication (e.g., promotion, registration, postevent feedback)
Serves as WCMS content contributing editor for the Future PharmD webpages
Coordinates and supports undergraduate recruitment events/visits/webinars
Provides administrative support for the Indigenous Admission Pathways and recruitment initiatives to support the School's Equitable Admissions Policy
Contributes relevant data to the Pharmacy recruitment team on student engagement and participation in recruitment events
Collaborates, advises, and consults with recruitment staff in the UW Marketing and Undergraduate Recruitment Office (MUR)
Liaises with the Recruitment Coordinator in the Science Undergraduate Office
Other duties as assigned

Admissions

Provides administrative support to the Pharmacy Undergraduate Admissions Committee at the request of the Secretary, which may include: scheduling meetings, serving as recording secretary, and maintaining MS Teams
Other duties as assigned

Student Engagement

Contributes to the overall management of PharmD Orientation events
Responsible for overseeing the Conditional Admission to Pharmacy (CAP) Status events and monitoring CAP Status academic progression plans
Refers students in need of special help or attention to the appropriate Academic Advisor and/or service provider (e.g., Campus Wellness, AccessAbility)
Participates in the firstyear block enrolment process by checking course blocks for accuracy and confirming changes
Participates in planning, organizing and coordinating student events
Liaises with student leaders, and other staff and faculty members to support an environment that helps Pharmacy students flourish
Monitors and reports regularly on student engagement initiatives; provides endofterm statistics so that initiatives may be assessed for effectiveness
Collaborates extensively with colleagues to identify gaps and act on opportunities with respect to extracurricular activities that promote intellectual, personal, and professional development
Other duties as assigned

General Administrative

Supports the activities of the Director of Admissions & Undergraduate Affairs and the Academic Advisor, Undergraduate Affairs Coordinator
Provides administrative support to the Pharmacy Professionalism Committee (a subcommittee of the Undergraduate Curriculum Committee) at the request of the Secretary, which may include: scheduling meetings and serving as recording secretary
Runs regular data extracts from the Reporting Professionalism Achievements and Lapses web form
Contributes to the enhancement of studentcentered service models
Contributes to the development of various reports, presentations, and communications within the Undergraduate Affairs Office
Other duties as assigned

Qualifications:

Postsecondary education or equivalent combination of education and experience
23 years of experience working in a postsecondary environment
Demonstrated event coordination experience
Experience using virtual event platforms such as Zoom, MS Teams, Hopin
High level of professionalism, a positive attitude, and the ability to meaningfully engage with a variety of people on

- and off-campus.

Serviceoriented, cando attitude, and willingness to learn
Strong planning and organization skills with exceptional attention to detail
Demonstrated networking, research and problemsolving skills
Proven ability to meet strict deadlines without compromising quality
Works well independently and on a team
Microsoft Office including proficiency with Excel and PowerPoint
May involve occasional offcampus travel and work in evenings and weekends

Equity Statement:

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples.

Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within our Office of Indigenous Relations.