Facilities Assistant - Laurentides, QC, Canada - Toronto District School Board

Toronto District School Board

Verified Company

Laurentides, QC, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

No:

CUPE C UE

POSTED:
February 13, 2024

DEADLINE:
4:30 p.m. February 22, 2024

Facilities Assistant

Permanent Position

Facility Services

CUPE 4400 Unit C - Grade I (12 Month)
**$ $32.58 per hour
**The Toronto District School Board adheres to equitable hiring, employment and promotion practices.

Reporting to an Administrative Team Leader, the Facilities Assistant will be responsible for providing _

- clerical and administrative support services to staff at a designated office. The Facilities Assistant _
- will work closely with and support the work of designated staff. _

Summary of Duties:

Provide administrative support to managers and supervisory staff (e.g., create reports and

correspondence, organize mass mailings, maintain databases, create and maintain spreadsheets);
Distribute forms, vouchers, manuals, log books, etc.;
Receive, track and distribute incoming mail and deliveries to the site;
Maintain office supplies, monitor stock, and control issuing of same;
Develop and maintain distribution lists and update Outlook profiles;
Maintain filing systems;
Schedule meetings, prepare agendas and take notes/minutes as required;
Receive and assess employees' attendance reports and payment claims;
Input, track and ensure the accuracy of SAP timecard entries, employee absenteeism, leaves of

absence, vacations, banking and use of lieu-time;
Liaise with supervisory staff in the department and the appropriate Employee Services and Payroll

staff to resolve any discrepancies pertaining to these records;
Assist and back-up the work of other administration staff in the office/department; and
Other related duties as assigned.

Qualifications:

Secondary school diploma including courses in computers and office administration and one

year of related experience, or an equivalent combination of education and experience;

databases, and human resources/financial information systems;*** Strong written and oral communication and note-taking skills;
Ability to communicate effectively with callers and staff with customer service focus;
Strong organizational skills;
Good analytical and problem solving skills;
Good understanding and working knowledge of related TDSB policies, procedures and

collective agreements covering operations, maintenance, construction and clerical workers with
respect to absenteeism, leaves of absence, vacation allotments, etc.; and

Knowledge of general office procedures.

Location:15 Oakburn Crescent (Hybrid Work Eligible)

Hours:35 Hours per week

Work Year:12 Months

Please note:

Applications
must be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

_We strive to meet the accommodation needs of persons with disabilities. Applicants are encouraged _

_The TDSB follows a hybrid work structure where some employees may be able to work remotely at _

_times, based on operational requirements. Please refer to Policy P103, Flexible Working _
**_Arrangements for more information._