Administrative Assistant - Vancouver, Canada - Community Builders Group

Community Builders Group
Community Builders Group
Verified Company
Vancouver, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Job Summary:


Reports to:

Director of Operations


Expected Start Date:
May 2023


Job Type:
Permanent, Full-time


Salary: 44k-47k annually, based on experience and qualifications


Responsibilities:


  • General administrative tasks as needed, such as ordering office supplies, taking minutes during CAC and JLMM meetings, and filing confidential documents
  • Working in collaboration with HR department to assist with employee onboarding, recruitment efforts, and scheduling to ensure adequate staffing levels across all sites
  • Maintaining discretion and confidentiality in all communications
  • Preparation of letters, memos, reports, and presentations in a timely manner
  • Streamlining flow of information amongst appropriate stakeholders
  • Tracking expenses and organizing reimbursements for executive team
  • Calendar management, including: scheduling meetings with internal and external stakeholders, agenda preparation, and coordination of anticipated changes
  • Proactively arranging equipment, location, meals, etc. for meetings and events
  • CB representative to be the Office building liaison for all building updates and inquiries
  • Ad hoc duties as assigned to support functions of various departments

Qualifications:


  • An undergraduate degree or diploma preferred, or an equivalent combination of education and experience.
  • 12 years of experience in administrative work

Competencies:


  • Excellent oral and written communication skills.
  • Must be detail oriented, organized, able to multitask, and keep thorough and accurate records.
  • Excellent interpersonal skills, including the ability to create and maintain good working relationships.
  • Intermediate computer skills. Proficiency in Microsoft Office(Outlook, Excel, Word), Google Suite and Adobe (PDF).
  • Proven record of taking responsibility and using good judgment, including exercise of discretion and confidentiality.
  • Adaptable and flexible with a demonstrated ability to take initiative.
  • Selfstarter with a positive attitude who is comfortable working independently and with a team.

Working Conditions:

This is a permanent, full-time position.

At the end of the probationary period, the employee may be assigned further tasks based on availability and job performance.


Benefits:


  • Dental care
  • Extended health care
  • Onsite gym
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Job Types:
Full-time, Permanent


Salary:
$44,000.00-$47,000.00 per year


Benefits:


  • Casual dress
  • Company events
  • Company pension
  • Dental care
  • Disability insurance
  • Employee assistance program
  • Extended health care
  • Onsite gym
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Overtime

Supplemental pay types:

  • Overtime
pay


Ability to commute/relocate:

  • Vancouver, BC V6E 2R9: reliably commute or plan to relocate before starting work (preferred)

Education:


  • Secondary School (preferred)

Experience:


  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Work Location:
One location
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