Administrative Support 08 - Hamilton, Canada - St. Joseph's Healthcare Hamilton

St. Joseph's Healthcare Hamilton

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Details:

Posting #: 27994

Department:
General Internal Medicine Central Teaching Unit - 5 Mary Grace

Employee Type:
Temporary, Full Time

If Temporary, Number of Weeks:12

Union:

CUPE

Openings Remaining:1

Schedule:

Work Days:
Monday to Friday

Time of Day:
Days

Shift: 7.5 hour

This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates:

Opening Date: 14/05/24

Closing Date: 21/05/24 Applications must be received online by 12:00 midnight on the Closing Date

Position Description:

Temporary assignment - approximately 12 weeks

***: This position supports the activities of the Nurse Manager as they relate to the day-to-day operations of General Internal Medicines. Operational details and unit activities are coordinated to ensure things run smoothly and in accordance with the policies and procedures of the hospital.

QUALIFICATIONS:

Postsecondary diploma/certificate in medical office administration.
3years' experience providing administrative support in a fastpaced hospital program setting.
Medical terminology certificate
Certification of ongoing computer training
Intermediate skill level in MSWord, basic skill in MSExcel, and excellence in medical spelling.
Clerical testing may be required as part of the selection process.
Experience working with hospital patient processing systems and staff scheduling systems.
Accurate keyboarding skills with a minimum typing speed of 50 wpm.
Ability to communicate effectively and tactfully, both in person and by telephone.
Maintain excellent interpersonal relationships while handling multiple tasks, frequent interruptions and stressful situations.
Good organization skills, with ability to set own priorities and work with mínimal supervision.
Excellent work performance and attendance record is essential.

RESPONSIBILITIES:

Maintains confidentiality and release of information in accordance with hospital policy
Obligation to review and commit to applicable departmental and hospital policies
Strong understanding of the geriatric population and available internal and external support structures.
Strong understanding of the geriatric population and available internal and external support structures.
Strong interpersonal and communication skills.
Maintains schedules/staffing for General Internal Medicine units and IMRAC
Maintains effective internal and external communications through the sharing and timely dissemination of information.
Contributes to continuous quality improvement initiatives on a regular basis, including, but not limited to project participation, data collection and data management.
Coordinates and schedules interviews and conducts reference checks.
Supports the activities of a number of departmental and committee meetings i.e. coordinates booking schedules, attends meetings, records and transcribes minutes and distributes agenda items/minutes.
Assists in facilitating nonclerical support for unit (e.g. clerical supplies, building services).
Meets deadlines in assisting with special projects, surveys, preparing a variety of reports, presentations, and arranging ad hoc meetings.
Researches the cost, specification and possible alternatives for specialty supplies and equipment purchased for the unit and liaises with Strategic Sourcing, material management and responsible for HEMM processes.
Maintains a number of financial processes within the program including reconciliation of charges for patient care services such as agency use, patient transfer, interpreters, bed rentals, etc.
Schedules administrative appointments and maintains the electronic calendar on a daily basis.
Supplies program information and / or direction for unit activities to staff, patients, and visitors.
Performs other duties as assigned by the GIM Managers

WAGE RATE:

$ $ $29.72 (plus 14% in lieu)

St. Joseph's Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.
**Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.