Document Controller I - Edmonton, Canada - Worley

Worley
Worley
Verified Company
Edmonton, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Document Controller I

-

EDM01IZ

Company:

WorleyCord


Primary Location:

CAN-AB-Edmonton


Job:

Project Records & Information Management


Schedule:

Full-time


Employment Type:

Employee


Job Level:

Entry Level


Job Posting:

Nov 30, 2023


Unposting Date:

Dec 31, 2023


Reporting Manager Title:

Manager, Document Control

:


WorleyCord is seeking a
Document Controller to work with our growing Document Control Department in our
Edmonton, Alberta head office location.


Responsibilities:


  • Maintain master registers of documentation and information filing systems for all drawings & revisions received from our clients
  • Distribute documents, revisions, and new construction work packages in accordance with the document distribution matrices
  • Expedite the review and approval of Quality documents and report the review status of internally developed, supplier and other third party documents
  • Record document flow to and from all interested parties. Issue and track location of all documents and drawings. Issue transmittal letters and receipts concerning the documents in circulation
  • Maintain a current awareness of document handling techniques and be responsible for adherence to the Document Control Manual
  • Secure hard copy and electronic storage of master documents
  • Quality check Transmittals and documentation for compliance
  • Prepare subcontractor packages to be transmitted out
  • Use of document management system database (Aconex)
  • Investigate, evaluate and make necessary changes/enhancements to existing database system to resolve system and related process issues
  • Ensure database systems are maintained to be highly performant and secure
  • Managing clerical job duties as pertaining to document management
  • Compiling information packages for key decision makers in the organization
  • Filing and photocopying as required
  • Other duties as assigned.

Qualifications:


  • Expert Microsoft Excel skills is required
  • Advanced database management and computer skills are considered an asset.
  • Ability to multitask and prioritize daily workload
  • Attention to detail
  • Time management skills
  • Industrial Construction Industry experience is considered an asset.
  • Excellent written and verbal communication skills, in addition to strong interpersonal, organizational and time management skills.
  • The desire to work in a strong team environment to achieve organizational goals, with the ability to work with minimum supervision
  • Proven analytical and problemsolving skills
  • Ability to identify system and organizational problems, determine possible solutions, and communicate these ideas effectively.
  • Completion of a two year technical or community college certificate in Database Programming would be an asset

Work Conditions:

Edmonton Home Office Based.
Cord employees are working a Hybrid Work Schedule (Home & Office Location). Hours of work are 40 hours/week, (Mon-Thurs 8.75 hours/day), (Fri 5 hour day). 100% Office Activities. Sitting at a desk in front of a computer screen for extended periods. Head office location is
Avenue NE, Edmonton, AB
T6S 0A4)
WorleyCord strives to be an industry leader in health, safety and environmental performance. Our vision is to achieve zero harm to people and assets, and zero environmental incidents.

We select people who share our values, beliefs and commitment to this vision and who demonstrate the expected behaviors, competencies and performance associated with their perspective roles with the company.


Qualifications:


  • Expert Microsoft Excel skills is required
  • Advanced database management and computer skills are considered an asset.
  • Ability to multitask and prioritize daily workload
  • Attention to detail
  • Time management skills
  • Industrial Construction Industry experience is considered an asset.
  • Excellent written and verbal communication skills, in addition to strong interpersonal, organizational and time management skills.
  • The desire to work in a strong team environment to achieve organizational goals, with the ability to work with minimum supervision
  • Proven analytical and problemsolving skills
  • Ability to identify system and organizational problems, determine possible solutions, and communicate these ideas effectively.
  • Completion of a two year technical or community college certificate in Database Programming would be an asset
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