Front Desk Receptionist - Surrey, Canada - Allteck Limited Partnership

Allteck Limited Partnership
Allteck Limited Partnership
Verified Company
Surrey, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Allteck is seeking a part-time Front Desk Receptionist to join our team in Surrey

This position would be a great fit for a stay at home parent looking to work during school hours


9-9: :
30. We offer three (3) weeks vacation to start plus an excellent company paid benefits program.


Role:


The Front Desk Receptionist, reporting to the Executive Assistant, will be the first point of contact for visitors and callers to our Corporate Head Office.

This role will perform a variety of duties in support of company administration such as, operating the switchboard, processing mail and courier, and monitoring reception.

This role will also be responsible for a wide variety of administrative duties in support of the Executive Assistant, Executive Management Team (EMT) and other senior management


Responsibilities:


  • Perform all duties required while fostering a positive team environment that is focused on exceptional service for both internal and external clients.
  • Present a positive and professional image of the organization to all visitors, suppliers, telephone inquiries, and other interactions
  • Manage switchboard by screening incoming calls and forwarding to the appropriate departments, or taking messages when required
  • Help maintain workplace security by issuing, checking, and collecting badges, maintaining visitor logs and directing clients as needed.
  • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
  • Administer and manage inbound/outbound mail and couriers including opening and distribution
  • Work with our IT department to maintain all office equipment such as copiers, printers, and postage machines
  • Ensure reception, meeting rooms, coffee stations and kitchen areas are maintained and kept in tidy and presentable manner and have all necessary supplies
  • Maintain the stationery supply room by keeping supplies stocked at the proper levels and the room neat and tidy
  • Complete Visas, personal expenses, receipts, and other accounts payable coding as required
  • Retrieve and maintain documents from electronic and hard copy filing system
  • Provide direct administrative support to the Executive Assistant and the Executive Management Team (EMT).
  • Assist with the coordination of meetings, seminars, workshops, special projects, and staff events.
  • Prepare draft reports, background documentation, and research; in Word and Excel, as well as prepare presentations using PowerPoint, Adobe
  • Maintain confidential records when compiling information from a variety of sources.
  • Performing other related duties, as assigned

Education, Training and Experience:

  • Grade twelve education and one to two years of recent related experience, or an equivalent combination of education, training, and experience
  • Administrative postsecondary training or Administrative Professional Certificate is considered an asset
  • Experience working with executive and senior management is considered an asset.

Skills and Abilities:


  • Excellent written and verbal communication skills with all levels of the organization
  • Superior telephone manners and customer service skills
  • Ability to contribute positively to the team as well as the entire organization
  • Knowledgeable and proficient use of computers (PC) and computer software programs (Microsoft Suite, including Word, Excel & Teams)
  • Ability to work independently and in cooperation with others
  • Ability to operate office related equipment
  • Strong time management and organizational skills
  • Strong attention to detail
  • Willingness to jump in to help other departments when needed
  • Ability to work in a high paced environment
  • A forward thinker with strong problemsolving skills and the ability to think outside the box
  • Ability to adapt to an everchanging environment
  • Marketing experience an asset

Job Types:
Part-time, Permanent

Part-time hours: 25 per week


Salary:
From $28.00 per hour


Benefits:


  • Casual dress
  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Onsite parking
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program

Schedule:

  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Surrey, BC V4N 3P9: reliably commute or plan to relocate before starting work (required)

Education:


  • Secondary School (preferred)

Experience:


  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:


  • English (preferred)

Shift availability:

  • Day Shift (preferred)

Work Location:
In person
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