Site Administrator - Edmonton, Canada - Altex Industries Inc

Altex Industries Inc

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Altex Industries is looking for Site Administrators based on a temporary basis in Northern Alberta to support our Maintenance turnaround Team.

The schedule may start with 4 days on site with 3 days off working 10 hours a day during pre-Job and 6 days with one day off working 12 hours a day during turnaround.

Flight and camp will be provided. Proper training will also be provided in Altex main office before going to site.

In close cooperation with the home office Admin and Site Project Manager, the Field Site Administrator will book flights and camps, reconcile timesheets, submit reports, timesheet processing, payroll reconciliations, daily reporting, file maintenance, creating and submitting daily LEMs and billing.

Major Areas of Duties and Responsibilities:

Create, review, and submit manpower requests to appropriate union hall(s)
Responsible for being first point of contact for dispatched craft from union halls & nonunion personnel
Collect and ensure that all site personnel have all required documentation and training prior to arrival on site
Schedule preaccess Alcohol & Drug testing for all new site personnel
Submit dispatched craft & new nonunion personnel to CNRL Security for site clearance
Coordinate travel (charter flights) and camp accommodations for site personnel using CIRYS (Travel Management program)
Review daily timesheets for accuracy, reconcile to swipe reports.
Coordinate with main office & field supervision for any payroll discrepancies and adjust

Produce daily reports

DFR's, CDR's
Produce daily LEMs
Ensure payroll timesheets & LEMs are audited, reconciled, and submitted accurately and efficiently by the set deadline(s).
Reconcile payroll hours and LEMs to ensure accuracy
Issue Swipe card to employees
Assist Project Manager with any incoming requests.
Create Overtime Request Forms, as required
Travel Assistance Program (TAP) track, if applicable

Required Skills and Abilities:

A high degree of confidentiality, diplomacy, ability to manage confidential and complex information and handling multiple tasks under strict deadlines is necessary
Ability to work well under pressure and manage multiple projects. Organizational skills including aptitude for time sensitive numerically driven tasks.
Ability to multitask and strong attention to detail
Ability to work with a high degree of accuracy and maintain confidentiality
Ability to communicate effectively verbally and in writing
Ability to work well with people at all levels and from multiple cultures
Strong analytical skills and technical knowledge and problemsolving abilities
Exceptional organizational and time management skills
Must thrive in a fastpaced environment and have the ability to manage multiple tasks, prioritize work and exercise initiative to ensure high quality service
Motivated, energetic, selfstarter, ability to take control, professional and reliable

Education/Certification and Experience:

Post secondary education in accounting with a minimum of 5 years of administrative andaccounting experience, or suitable profession certificate with a minimum of 8 years of experience, or 10 years of equivalent experience.
Minimum of 5 years of accounting (payroll and cost control accounting) experience required
Must have WHMIS 2015, CSTS09 or CSTS2020

Work Environment:

The work environment for this job is demanding as Site Administrators are primarily based in the field.

We thank all applicants for their interest in Altex Industries Inc., only those selected for interviews will be contacted.

No recruitment agencies or telephone calls please.

Job Types:
Full-time, Permanent

Salary:
$30.00-$35.00 per hour

Benefits: