Coordinator, Talent Acquisition - Sault Ste. Marie, Canada - Algoma University
Description
Job Title:
Database & Prospect Administrator:
- Staff Bargaining Unit_
Position Status:
Permanent, Full-time (35 hours/week)
OSSTF
Department:
Strategic Advancement & Alumni Affairs
Supervision Received:
Manager, Advancement
Location:
Sault Ste. Marie, ON
PRIMARY FUNCTIONS:
A. Fundraising & Database Support 50%
B. Database Administration 25%
C. Reporting & Analysis 25%
TOTAL 100%
The Database & Prospect Administrator role is a vital resource for the Strategic Advancement
and Alumni Affairs team. Responsibilities will include managing the donor and alumni
database to ensure accuracy and integrity, providing end-user training and support services,
establishing and maintaining annual fund campaigns, and capital campaigns, and executing
complex data importing, exporting, extraction, and analysis of data.
This position is responsible for comprehensive prospect profile generation, assisting in the
development and implementation of policies/procedures related to data capturing and
management, oversight of online giving tools, development of targeted mailing lists, and
complex monthly internal financial reconciliation processes.
By working closely with the Senior Development Officer, and reporting to the Manager,
Advancement, this role will ensure that data management best practices and standards are
implemented and adhered to by performing regular audits and monitoring gift
entry/processing. In addition, the role will be responsible for all technology requirements,
including software knowledge, technical support, and other duties, as required.
The incumbent will strive for data integrity, precision, and effective architecture to optimize the
functionality and reporting capacity of the database. This position will work collaboratively with
colleagues to understand and support charitable needs across various programs. This
position will also oversee and support the cross-functionality and integration of fundraising
software and various fundraising/communication tools related to payment processing,
RESPONSIBILITIES:
A. Fundraising & Database Support (50%)
- Provide support to the Strategic Advancement and Alumni Affairs department for the
degree of accuracy.
- Generate lists for all donor solicitations, as requested, for events, annual campaigns,
activities.
- Responsible for all donation entries and reconciliation of financial reports, including
- Assist with events and logistics while providing general office administration and
- Organize meetings, including scheduling, coordinating invitations, room
recording minutes of departmental or other meetings as needed.
- Provide support with thank you cards, letters, or campaign pledge reminders, as
- Triage incoming calls and requests.
B. Database Administration (25%)
- Process new data, or changes to existing information, regarding address,
- Lead and coordinate ongoing or cyclical database projects, such as adding new
withdrawals.
- Support in preparing monthly financial reports for fundraising staff and reconciling
- Maintain appropriate procedures, processes, and policies that efficiently enhance
- Develop and produce queries, donor profiles, dashboards, custom reports, a 'donor
institutional goals.
- Provide support in preparing draft gift agreements, and maintaining gift agreement
- Ensure compliance with all aspects of legislation affecting privacy and Canada
- Revenue Agency (CRA) receipting guidelines and best practices.
- Adhere to donor policies such as gift acceptance, naming, and recognition.
- Develop and maintain efficient systems for data cleansing, data entry, alumni
- Develop and train staff in best practices and procedures to improve data organization
- and integrity.
- Coordinate and plan for future data conversions/upgrades, as required.
- Report on activities and suggest improvements to database and operations processes
C. Reporting & Analysis (25%)
data-driven strategic insights and direction to support business needs.
- Maximize the database's functionality and reporting capacity by optimizing data
- Create, test, and deploy custom reports and dashboards.
- Develop dat
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