- University degree required, post graduate degree (Master's or Ph.D) an asset, or equivalent in education and experience.
- Minimum four (4) years' experience in a university setting in progressively senior positions.
- Extensive experience within the University of Toronto, knowledge of University policies and procedures, governance structure, educational priorities, policy formation, and an understanding of the University's organizational structure.
- Experience leading complex and multi-stakeholder projects.
- Knowledge about media (including traditional, new and social media), protocol, diplomacy, and an excellent understanding of the University's mission and intersection with the broader community.
- Demonstrated success in the design and implementation of new initiatives and processes.
- Demonstrated experience in liaising with senior administrators, responding to and handling matters of a complex, confidential and sensitive nature.
- Demonstrated professional experience in understanding complex issues related to institutional policies and practices.
- Proven effective leadership and participation in committee work.
- Understanding of and experience engaging with and supporting high-impact and experiential learning educational practices preferred.
- Experience with curriculum management systems preferred.
- Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets including complex formulas, and prepare sophisticated PowerPoint presentations) and scheduling software.
- Familiarity with Microsoft Sharepoint an asset.
- Web design skills such as content management software and Wordpress preferred.
- Familiarity with Acrobat and other Adobe software an asset.
- Strong research, writing, communication, presentation and interpersonal skills.
- Knowledge of quantitative and qualitative statistical analysis procedures.
- High degree of political acuity and judgment; ability to deal with senior University Officers in a manner which facilitates cooperation and consensus building.
- Ability to work independently with a high degree of initiative, discretion, and tact.
- Ability to work under pressure.
- Superior organizational skills in planning, project management and task coordination.
- Flexibility and problem solver orientation and strong leadership capabilities.
Special Projects Officer - Toronto, ON, Canada - University of Toronto
Description
Date Posted: 04/22/2024
Req ID: 37010
Faculty/Division: VP & Provost
Department: Office of the Vice-Provost, Academic Programs
Campus: St. George (Downtown Toronto)
Description:
Position Summary
Working under the direction of the Director, Academic Programs & Quality Assurance, the Special Projects Officer is responsible for identifying issues, advising on strategy options, recommending solutions, implementing project plans, and responding to the objectives and priorities of the Office of the Vice-Provost, Academic Programs. The Special Projects Officer is responsible for project management and implementation to ensure the work of the Vice-Provost's Office can be carried out efficiently and effectively.
Such project management and implementation includes: (a) providing strategic advice and administrative support on undergraduate education initiatives, policy matters and other related teaching and learning issues, such as high-impact teaching practices, experiential learning assessment, learning analytics, and the use of data and analytics for student success (b) facilitating project work to ensure deliverables are met within the required timeline, (c) advising on draft policies and proposals, (d) undertaking detailed research on a wide variety of issues and topics, (e) following-up on decisions related to Faculty staffing and strategic priorities impacting undergraduate academic units, including openings and closures, and new academic directions made by the members of the portfolio and the portfolio's various committees, (f) developing draft communications such as reports, remarks, presentations, and correspondence, (g) ensuring maintenance of existing web resources (WordPress websites and associated materials) and support development of new web resources as required, and (h) ensuring ongoing maintenance of the highest level of pro-activity and service for the portfolio.
Reviews and/or develops undergraduate academic continuity plans in conjunction with academic administrators in the event of a disruption such as labour disputes, pandemic health emergencies, and natural disasters. Ensures plans address feasibility of on-going provision of services indirectly related to academic continuity such as student services, registration, academic advising, financial aid, human resources and payroll, and information technology during a disruption and its aftermath.
The Special Projects Officer will coordinate, assist with and advance projects, initiatives and daily activities within the Office of the Vice-Provost, Academic Programs that require knowledge of confidential information about staffing, priorities, new academic directions at the undergraduate level, and other strategic institutional initiatives. The role of the Special Projects Officer will continue to evolve and the individual must be willing to respond to the given priorities of the day and be willing to work cooperatively in a challenging and dynamic environment.
The Special Projects Officer functions as a member of the projects team within the Division of the Vice-President and Provost by maintaining connections with other SPOs through the Project Officers Round Table (PORT) meetings, and participating in strategic planning for the Division as assigned.
The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality. The incumbent interacts closely with a wide range of senior members of the University, including vice-presidents, vice-provosts, governors, academic administrators, faculty and staff, as well as students and other community members.
Qualification Required
Education:
Employee Group: Salaried
Appointment Type: Budget - Term; This is a 24-month term position.
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $90,134 - $105,156 -- Broadband Salary Range: $90,134 - $150,223
Job Category: Administrative / Managerial
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact . #J-18808-Ljbffr