Head Secretary - Surrey, Canada - School District #36 (Surrey)

School District #36 (Surrey)

Verified Company

Surrey, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q? íc?? y? - Katzie, the q'wa: n??'?n? - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools values an inclusive school district where equity is deeply embedded, and diversity welcomed.

We acknowledge the profound responsibility we all have in ensuring that our schools and district sites foster an atmosphere where everyone feels secure, respected, and valued.

Our commitment to providing a quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognizes the importance of diversity of identity and thought.

We are an equal opportunity employer and welcome applicants from all backgrounds.

Surrey Schools, recipient of the BC Top Employers and Canada's Greenest Employer awards, is the largest school district in BC and the second largest employer in Surrey.

Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students.

The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

NATURE AND SCOPE OF WORK

The Head Secretary - Elementary School performs work of considerable variety and complexity, involving the provision of administrative and clerical support services, including bookkeeping.

This position also assists the school administrative officer by organizing and directing the operations of the school office.

An incumbent exercises a high degree of independent judgement and action in dealing with students, parents, staff, and the public on a variety of matters.

Work is performed in accordance with well-established procedures under a minimum of supervision.

The Elementary School Head Secretary exercises courtesy, discretion, and diplomacy in explaining applicable rules, policies and procedures and in supplying information and assistance to students, parents, staff, and the public.

The Head Secretary - Elementary School reports to Management.

TYPICAL RESPONSIBILITIES

Acts as a secretary to the Administrative Officer(s): makes and cancels appointments, processes confidential material, arranges meetings, answers and processes telephone and personal enquiries; registers students; explains rules, policies and procedures; ensures the efficient functioning of the school office.

Directs, supervises and participates in the work of support staff and monitors the progress and problems of daily work flow while establishing plans to complete and solve them.

Trains support staff and checks, reviews and supervises their work.

Prepares, maintains, and produces a variety of materials such as records, lists, student's demographic information, report cards, employee attendance/absence reports, invoices, accounts, and requisitions.

Produces correspondence and other material from copy, rough draft and general instruction.

Prepares reports and statistical documents. Composes routine correspondence. May take notes at meetings.

Processes new registrations, PR cards, withdrawals, attendance, suspension, etc., utilizing computer and manual systems.

Prepares and maintains filing systems and records including performing routine back-ups.

Checks student attendance, maintains student attendance records, and makes telephone calls regarding absenteeism, as required.

Requisitions, receives, checks and stores school/office supplies.

Performs bookkeeping to maintain site-based financial records; processes accounts payable and receivable; posts receipts and disbursements to accounts and ledgers; reconciles and balances a variety of school accounts; prepares cheques for signature; prepares monthly financial reports; prepares annual statement of revenue and expenditures.

Maintains Imprest account and petty cash, makes bank deposits.

Acts as school receptionist, receives, classifies, and distributes mail and courier documentation, may operate a PA system, receives and directs visitors, receives and routes telephone calls and provides a variety of information and assistance in person and by telephone to students, parents, staff, and the public.

Attends to sick students and minor first aid cases and administers pre-approved medication to students as needed. Contacts parent/guardian by telephone for pick-up of student in the event of illness.

Assists with field t