Administrative Assistant New - Toronto, Canada - Centre for Addiction and Mental Health

Centre for Addiction and Mental Health

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number: 921007

Category:
Administrative and Clerical Support

Positions Available: 1

Years Experience Required: 5

Location:
Toronto, Ontario

Posted Date:
Jun 8, 2023

EMPLOYMENT OPPORTUNITY

Administrative Assistant

Redevelopment Office

Position Description
You will represent the Redevelopment Team to staff, clients, visitors and the public, and be responsible to:

maintain the senior leadership team's schedules (3)

- provide assistance, prepare documentation and gather information on a wide range of confidential organizational, employee, and program related projects and issues
- respond to inquiries, concerns and messages on behalf of senior leadership and coordinate communications to relevant stakeholders
- plan, schedule, organize meetings requested by redevelopment and facilities planning team members including meeting venue, catering, room set-up, and equipment needs
- manage RO meeting room bookings
- prepare agendas, distribute meeting materials, attend meetings and take meeting minutes
- compose and edit correspondence & presentations
- organize and maintain paper and electronic files including uploads/ downloads to/ from eBuilder
- process and track invoices and expense claims, monitor budgets and assist with the development of annual submissions/ supports
- coordinate assembly of procurement documents, project requests/ variations
- provide support with confidential human resource activities including recruitment, on boarding, staffing changes, off boarding
- book travel arrangements
- order office supplies and other general office support as required

In addition, you will provide support to special projects and other administration support as assigned. You will support a workplace that embraces diversity, encourages teamwork and complies with all applicable standards and requirements. This position is currently located at 1001 Queen Street West.

Qualifications

Post-Secondary Certificate or Diploma in Office Administration or a related discipline (Bachelor's degree is preferred) and 510 years of relevant senior secretarial / administrative experience, advanced knowledge of office administration practices/ corporate protocol. An equivalent combination of postsecondary business training and experience will be considered.
Experience within a healthcare and academic setting and/ or experience with the design/ construction environment is preferred
Superior interpersonal, organizational, time management, problemsolving skills, particularly while dealing with conflicting priorities and deadlines, with mínimal supervision.
Ability to multitask under pressure, and coordinate multiple projects successfully to tight deadlines, with strong attention to detail and accuracy
Strong writing and editing skills, including the ability to proofread documents, draft agendas, write meeting summaries and develop presentations for both internal and external audiences
Strong customer skills
Demonstrated confidentiality, tact and discretion in in preparing, disclosing and handling information of a confidential and sensitive nature is required.
Demonstrated initiative, independent judgment and communication skills

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Please Note:
This full-time, permanent position is NOT part of any Bargaining Unit.

Salary Range:
Competitive Salary & Benefits Package

CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee, you will be expected to actively support CAMH's teaching and research activities, in addition to supporting the clinical work of the hospital.

At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.
**We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please inform us if you require accommodations during the interview process.