Receptionist/administrative Assistant - Edmonton, Canada - University of Alberta

University of Alberta
University of Alberta
Verified Company
Edmonton, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

CSJ Operations:


  • Competition No.

S D1

  • Posting Date

Jan 31, 2023

  • Closing Date

Feb 07, 2023

  • Position Type

Full Time - Operating Funded

  • Salary Range

$39,599 to $52,694 per year

  • Grade

05

  • Hours

35

IN ENGLISH
This position is a part of the Non-Academic Staff Association (NASA).

We have
two full-time continuing positions available. These positions offer a bilingual premium and comprehensive benefits package, which can be found at here.


Under the supervision of the Executive Assistant to the Dean of Campus Saint-Jean, the Receptionist is the front-line first point-of-contact for all inquiries and visitors to the Dean's Office.

The incumbent(s) perform(s) a variety of administrative duties to assist with the daily operations of the Dean's Administrative Area, and is primary back-up to the Executive Assistant to the Dean.

At Campus Saint -Jean, we are committed to building a culture of trust, execution, and effectiveness.


In your letter please tell us how you will contribute to helping us build this type of culture. Applications that do not address this important requirement, and those that do not include a cover letter written in French will not be considered.

RESPONSIBILITIES

  • Opens and closes reception in accordance with University's business hours.
  • Reviews telecom reports, updates and maintains telecommunications database, requests telephone service.
  • Monitors and maintains mail, workroom, and meeting rooms' readiness. Allocates mailbox space; provides mail services for Campus Saint-Jean staff and faculty.
  • Collect, retain and deposit key deposits.
  • Orders and maintains inventory of office supplies.
  • Maintain internal staff directories and signage throughout the campus.
  • Ensures proper functioning of office equipment, including photocopier, printer, fax, phones and deals with service requests when required.
  • Assists with preparing letters and packages for mailing and courier requests.
  • Coordinate the unlocking and locking schedules of building and/or room doors on the CSJ through card access and scheduled access software.
  • Maintain uptodate card access for staff and students.
  • Other duties as required, including providing coverage and assistance to coworkers in other areas of the Office of the Dean.

QUALIFICATIONS

  • Minimum of two years of postsecondary education required. Undergraduate degree or diploma from a college or technical institute is an asset;
  • Fluency in oral and written French is essential and working knowledge of English;
  • Minimum of 2 years of experience providing administrative support in a large organization;
  • Excellent organizational, communication and interpersonal skills;
  • Excellent editing/proofreading skills; accuracy and attention to detail;
  • Advanced working knowledge and proficiency in a Windows environment and Microsoft Office;
  • Advanced working knowledge and experience with Google Mail and Google Apps suite;
  • Ability to work independently and within a jobshare/team environment;
  • Comfortable with office equipment and related technology, databases, etc.

EN FRANCAIS
Ce poste fait partie de la Non-Academic Staff Association (NASA).

Nous avons
deux postes permanents à temps plein disponibles. Ces postes offrent une prime de bilinguisme et un ensemble complet d'avantages sociaux, qui peuvent être consultés ici.


Sous la supervision de l'adjointe de direction du doyen du Campus Saint-Jean, la réceptionniste est le premier point de contact de première ligne pour toutes les demandes de renseignements et les visiteurs du bureau du doyen.

Le(s) titulaire(s) exécute(nt) une variété de tâches administratives pour aider aux opérations quotidiennes du secteur administratif du doyen, et est(sont) le(s) premier(s) remplaçant(s) de l'adjoint de direction du doyen.

Au Campus Saint -Jean, nous nous engageons à construire une culture de confiance, d'exécution et d'efficacité.


RESPONSABILITÉS

  • Ouvrir et fermer la réception selon les heures d'ouverture de l'Université.
  • Diriger le grand public, le personnel, les étudiants et les anciens étudiants; répondre aux demandes de renseignements par téléphone, en personne ou par courriel ou les rediriger vers les membres du personnel appropriés du Campus Saint-Jean ou vers d'autres ressources sur le campus.
  • Examiner les rapports de télécommunications, mettre à jour et maintenir la base de données des télécommunications, demander le service téléphonique.
  • Surveiller et maintenir l'état de préparation du courrier, de la salle de travail et des salles de réunion.
  • Allouer l'espace des boîtes aux lettres ; fournir des services de courrier au personnel et aux professeurs du Campus Saint-Jean.
  • Recueillir, conserver et déposer les dépôts de clés.
  • Commander et maintenir l'inventaire des fournitures de bureau.
  • Maintenir les répertoires internes du personnel et la signalisation dans tout le
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