Secretary - Newmarket, Canada - March of Dimes Canada

March of Dimes Canada

Verified Company

Newmarket, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location/Lieu:
Newmarket

Position / Poste
:
Secretary, Full-Time

Duties/Fonctions:

The Secretary is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to:

Responsible for full-time reception coverage including; answering phones and relaying messages, and greeting visitors to the office
Performing a wide variety of administrative duties including but not limited to: responding to internal and external requests for information; reviewing and sorting incoming mail; assisting in the preparation and distribution of departmental reports, scheduling meetings; conducting research and assembling / summarizing information for special projects and reports,
Responsible for relaying information on programs/services to callers/visitors and completing Intakes
Assist with preparing and obtaining documents/forms and obtaining signatures as required
Assisting with local marketing initiatives
Maintain signage/information boards/policy binders
Coordinate courier and mail activities
Creating and/or drafting correspondence, reports, presentations, forms and other documents using Microsoft Office and Adobe software products; proofreading and checking for accuracy, completeness and compliance with organizational standards, policies and procedures
Organizing meetings and taking minutes
Responsible for creating and updating files in our case management system
Processing invoices and serve as the point contact for our Vendors
As directed, assisting and providing backup to other administrative staff in the organization

Qualifications/Compétences requises:

A degree or diploma in a related field
Minimum 1 year of related administrative support experience in a highvolume, large company environment
Experience establishing and maintaining highly effective working relationships with all levels of staff
Strong attention to detail and accuracy, ability to maintain confidentiality while managing highly sensitive material with the utmost professionalism
Selfmotivated, a team player, skilled at multitasking and independently managing and prioritizing multiple projects with limited guidance and ambiguity
Flexibility, ability to operate effectively and with composure under pressure and within time constraints
Skilled in executivelevel verbal and written correspondence
Strong working knowledge of Microsoft Word, Excel, PowerPoint and the ability to learn a case management system
Sensitivity to issues/barriers experienced by persons with disabilities

Gina Ng

Gina Ng

Vocational Rehabilitation Specialist Team Lead

465 Davis Drive, Unit 127, Newmarket ON L3V 7T9

March of Dimes Canada has a mandatory COVID-19 vaccination policy.

All employees must be fully vaccinated against COVID-19 by receiving all doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities.

We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicant human rights legislation.

Job Types:
Full-time, Permanent

Work Location:
One location