Executive Assistant-edmonton - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information:

Job Requisition ID: 42790

Ministry:
Children's Services

Location:
Edmonton

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary:
Permanent

Scope:
Open Competition

Closing Date:
July 12, 2023

Classification:
Opted Out & Excluded Executive Support 2

About Us:

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans.

Consider joining a team where diversity, inclusion and innovation are valued and supported.

The Ministry of Children's Services works to foster a society in which families are safe and resilient, individuals have sustainable employment, vulnerable Albertans have the supports they require, and no one is left behind.

Children's Services mission is to assist Albertans in creating the conditions for safe and supportive homes, communities, and workplaces so they have opportunities to realize their full potential.

Its core business is to work collaboratively with community partners to deliver citizen-centered programs and services that improve quality of life for Albertans.

The ministry deals with topics that vary widely and addresses many of the issues people face across their life span.

To find out more about our work visit:

Role:

Are you a seasoned, administrative professional looking for the next step in your career, or a lateral move to expand your knowledge and skills?

Do you consider yourself as someone who can pivot with ease, manage multiple projects, including some with short deadlines?

Are you an extremely good communicator able to effectively motivate others, and find solutions to complex problems?

Do you want to be part of a great supportive team?

If you answered yes to the above, you may be interested in this opportunity as an Executive Assistant in an Assistant Deputy Minister's office.

Duties include:

Are you a seasoned, administrative professional looking for the next step in your career, or a lateral move to expand your knowledge and skills?

Do you consider yourself as someone who can pivot with ease, manage multiple projects, including some with short deadlines?

Are you an extremely good communicator able to effectively motivate others, and find solutions to complex problems?

Do you want to be part of a great supportive team?

If you answered yes to the above, you may be interested in this opportunity as an Executive Assistant in an Assistant Deputy Minister's office.

Duties include:

Ensuring all administrative processes, policies and practices are developed and maintained to support the business needs.
Supporting the ADM and the Issues Manager to develop and maintain ADMO administrative operations.
Providing leadership to administrative team members.
Coordination of calendars and scheduling, including screening and responding to meeting requests, making arrangements for meetings and preparation of background materials for daily meetings.
Maintaining records.
Preparing and coordinating travel arrangements as needed.
Ensuring review of all incoming correspondence and identification of priority items.
Managing the main incoming phone line.
Preparing, reconciling and reviewing financial reports, invoices and approval forms for completeness, accuracy, and appropriate signatures.
Maintaining divisional SharePoint site.

Qualifications:

This position requires a High School Diploma and five years related work experience. You are required to have advanced experience with Microsoft office - Word, PowerPoint, Excel, Outlook, SharePoint, Teams, etc. and excellent written and oral communication skills.

Following are the specific requirements:

Experience with overall coordination of calendars and scheduling.
Experience working in a complex, fast paced environment.
Experience managing the administrative day to day operations of an office.
Experience creating administrative and business processes.
Excellent communication and problemsolving skills.
Experience with financial tracking and reconciliation.

Equivalency: 1 year education for 1 year experience or 1 year experience for 1 year education.

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:

Please be advised that we will be conducting a competency-based interview for this competition.

The behavioral competencies that have been deemed as critical for this role include: