Front Desk Administrative Assistant - Vancouver, Canada - Vancouver Aboriginal Child & Family Services Society

Sophia Lee

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Sophia Lee

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Description

Position:
Front Desk Administrative Assistant


Status:
Full-time, Term until March 31, 2023

Hours of work: 8:30am to 4:30pm Monday to Friday


Department:
Child Protection

Location: 2020 Yukon Street, Vancouver BC

Classification:
Grid - Delegated Programs


Salary:
$1, $2,104.28 bi-weekly


At VACFSS, we ensure that the rights, safety, well-being and spirit of Aboriginal children and families are upheld, honoured and protected.

We strive to eliminate oppression, discrimination and marginalization within our community.

We acknowledge and honour the inherent wisdom, capacity and resourcefulness of our community in designing programs and services to care for our own children and families.

Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Aboriginal programs and services in collaboration with members of our community and other agencies.


JOB SUMMARY:


Reporting to the Office Manager/ Supervisor of Administrative Services, the role of the Child Protection Receptionist is to provide dedicated front desk reception duties by greeting visitors in person or on the telephone and directing to the person needed.

Helping staff with administration support by organizing couriers, security, meeting rooms, meeting room maintenance and other related duties as required.

This position will assist with administrative duties as assigned by supervisor that are consistent with the education and experience.


QUALFICATIONS:


Education, Training and Experience:


  • A certificate in an administrative program; and
  • Three years' experience working in an office setting.
  • An equivalent combination of education and experience may be considered.
  • Knowledge of various filling systems and maintenance.
  • Knowledge of office practices and procedures.

Job Skills and Abilities:


  • Proven work experience as a Front Desk Administrative Assistant or similar role in a fast pace stressful work environment.
  • Ability to engage with emotionally heightened clients or clients facing stressful situations.
  • Hands on experience with office equipment (e.g. fax machines and printers).
  • Ability to type 50 wpm keyboarding is required.
  • Ability to work effectively and cooperatively with team members, other VACFSS colleagues, and personnel of other agencies in the community.
  • Ability to work with clients in a respectful and culturallysensitive manner.
  • Welldeveloped interpersonal skills.
  • Good written and verbal communication skills.

Key Competencies:


  • Relational Engagement
  • Leadership
  • Collaborative Planning and Decision Making
  • Emotional Competency
  • Resilience
  • Cultural, Spiritual Expression

Note:


  • This position requires Union membership.
  • This position is open to applicants of all genders.
  • Remote work is unavailable.

APPLICATION PROCESS:


Salary:
$48,729.07-$54,899.19 per year


Benefits:


  • Company events
  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • Paid time off
  • Vision care
  • Wellness program

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

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