Finance Coordinator - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Accounting, Level A

Job Title

Finance Coordinator

Department

Administrative Support | Department of Physical Therapy | Faculty of Medicine

Compensation Range

$5, $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position.

The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

April 2, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Apr 1, 2025

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

This position is responsible for overseeing the day-to-day finance operations of the Department of Physical Therapy including: overseeing the processing of financial paperwork, supporting the preparation and tracking of department budgets and providing advice and guidance on finance procedures and best practices to faculty and staff.

This position will also support the financial needs of the distributed MPT Program and the Physical Therapy and Research Clinic.

The Finance Coordinator will report directly to the departments Administration Manager and work closely the department head, the FoM Finance Manager, department team managers and lab research coordinators.

Organizational Status

The Department of Physical Therapy is a research-intensive unit with award winning faculty conducting state-of-the art healthcare research.

The Department also provides the only provincial program for the education of entry-to-practice Physical Therapists, as well as graduate rehabilitation programs.

Through rigorous scholarly activity, high standards of instruction and creative opportunities for learning, the Department provides leadership for the profession of Physical Therapy.

This position will report directly to the Director of Administration.

Work Performed

Working closely with the Administration Manager and Department lab research coordinators, oversees the processing of financial paperwork (cheque requisitions, journal vouchers, purchase requisitions, blanket POs, travel claims, budget transfers). Ensures transactions are processed accurately and on a timely basis.
Completes a monthly reconciliation of FMS reports.
Finalizes yearend transactions including accruals and ensures that financial statements accurately reflect the finances of the department.
Supervises a fulltime finance processing clerk, including training and support, managing workload and performance reviews.
Works with MPT distributed sites & departmental teams to develop and monitor operating budgets.
Processes and reviews quarterly chargeback billing for expansion funds from MPT distributed sites.
Works with the Administration Manager and FoM Finance Manager to develop the primary department operating budget.
Works with FoM finance managers to develop and review quarterly and yearend reports. Provides reports as required to the Administration Manager and Department Head.
Oversees the detailed review of research, special purpose, feeforservice, endowment and operating accounts for the department to ensure that expenditures do not exceed the funding available.
Provides consultation to account holders highlighting successes or areas requiring immediate action and establishes guidelines on sound financial practices to assist teams in managing their funds.
Provide strategic support to the department by identifying resolutions on financial issues including liaising with FoM Finance Managers and Research Finance to assist in resolving deficit issues.
Performs various analysis of budget in response to request from the FoM Dean s Office, the Administration Manager or Department Head.
Reviews A/R financial reports to identify potential and resolve issues and resolves issues through consultation with the Administration Manager, Department Head and external clients
Processes and tracks Faculty salary awards, salary billbacks and invoicing.
Tracks, reconciles and distributes the department s petty cash fund.
Provides financial support and guidance to the Physical Therapy and Research Clinic
Guides and trains staff as requested in expenditure and accounts payable policy.
Provides guidance to Principal Investigators and other research staff on financial rules and policies relevant to their