Receptionist / Administrative Assistant - Toronto, Canada - Manulife

Manulife

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You've come to the right place. We're looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we'd like to hear from you. _

Working Arrangement
In Office

Manulife Investment Management, through its Real Estate arm, develops and manages commercial real estate for thousands of customers around the globe.

Its portfolio includes millions of square feet of office, industrial, retail and multi-family space strategically located in major metropolitan markets.

The Real Estate team leverages its vertically integrated platform to serve its customers and investors as well as manage the space requirements and corporate-use facilities for Manulife's global operations.

It also extends its asset management capabilities for the benefit of institutional investors through its real estate fund platform.

As of March 1, 2019, the Real Estate portfolio totaled more than 58 million square feet.

This busy and fast-paced position will require someone with impeccable professionalism and tact. You will be a friendly yet professional individual with a five star service orientation.

On a daily basis, you will sit at the front reception of the Real Estate division and will manage the day-to-day administrative needs of this area, ensuring support is conducted with a high degree of urgency, confidentiality, judgment and efficiency.

Responsibilities

Provide adhoc support to the senior management team as well as various other team members.
Prepare for meetings by ordering catering, setting up the boardroom, and setting up wifi for clients.
Reception duties including answering incoming calls and greeting clients.
Schedule meetings and video/teleconference calls.
General office administration duties including routine faxing, scanning, photocopying, filing, and mail sorting and ordering of office supplies.
Assist with maintaining and managing invoice payments, expense payment and reporting.
Answer/redirect phone calls.
Assist with Accounts Payable using Yardi and EZ Pay.

How will you create impact?

Our receptionist is vital to our floor by assisting all employees, specifically the other Executive Assistant specifically with Accounts Payable.

What motivates you?

You obsess about customers, listen, engage and act for their benefit.
You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
You thrive in teams and enjoy getting things done together.
You take ownership and build solutions, focusing on what matters.
You do what is right, work with integrity and speak up.
You share your humanity, helping us build a diverse and inclusive work environment for everyone.

What we are looking for

Minimum 13 years in a reception or general administration role.
EExperience within a corporate environment will be highly regarded.
Impeccable presentation and communication skill with strong interpersonal and diplomacy skills with a high comfort level in dealing with individuals at senior and all levels.
Excellent organizational skills and detailorientation ensuring a commitment to quality.
Experience with A/P preferred but training will be available.

What can we offer you?

A competitive salary and benefits packages.
A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
A focus on growing your career path with us.
Flexible work policies and strong worklife balance.
Professional development and leadership opportunities.

Our commitment to you
-
Values-first culture
We lead with our Values every day and bring them to life together.
-
Boundless opportunity
We create opportunities to learn and grow at every stage of your career.
-
Continuous innovation
We invite you to help redefine the future of financial services.
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Delivering the promise of Diversity, Equity and Inclusion
We foster an inclusive workplace where everyone thrives.
-
Championing Corporate Citizenship
We build a business that benefits all stakeholders and has a positive social and environmental impact.

About John Hancock and Manulife

Manulife is an Equal Opportunity Employer

Salary & Benefits
The annual base salary for this role is listed below.

Primary Location
Toronto, Ontario

Salary range is expected to be between
$40,275.00 CAD - $67,125.00 CAD

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short