Sales & Conference Administrator - Greater Sudbury, Canada - Campus Living Centres

Campus Living Centres

Verified Company

Greater Sudbury, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

1. Reporting Relationships

Position Reports to:
Sales & Conference Coordinator, Sales & Conference Manager

Positions Supervised: N/A
Upward interactions: General Manager
Position Summary and Job Magnitude

As a member of a Sales team, the Administrator will provide a key support function between the Sales Clients and the business operation.

The Administrator is responsible to the Sales & Conference Manager for the execution of any sales contracts, accounts payable and acting as a general liaison between the Residence, the sales manager and the client.

Other general administrative tasks will also be assigned.

Essential Functions and Basic Duties
Assist in generating sales for the Residence to help meet and/or exceed forecasted revenue targets
Attend tradeshows, networking opportunities and Open House events as needed
Followingup on sales leads
Maintaining and developing relationships with clients
Identifying new opportunities for sales, marketing & advertising
Attends conferences and meetings as requested
Ensure details of sales contracts and agreements are accurate and complete
Complete any required reports in a timely fashion
Entering sales and booking information into the property's Property Management System
Assisting with customer enquiries
Preparing written quotations and contracts
Perform the administration functions of the Sales Office
Performs other duties as assigned.

Health & Safety

Works in compliance with the provisions of the OHSA, regulations and internal policies and procedures and reports any contraventions to their supervisor
Uses or wears the equipment, protective devices or clothing that Campus Living Centres requires
Reports to the appropriate supervisor(s) any hazards, missing or defective equipment or protective device which could endanger any person
Does not engaging in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct
Reports any risks or potential risks of violence or harassment encountered in the workplace immediately to supervisor
Knows, understands and implements safe work practices and procedures and employs established rules and procedures for handling materials, equipment and processes (eg. Reporting unlabelled containers, using proper lifting techniques, etc.)
Requests that worn out or defective equipment be replaced, when appropriate
Uses equipment and materials only in the manner intended
Reports any injuries, incidents and unusual conditions immediately to supervisor
Inspects the work area and equipment daily and reports any hazards immediately to supervisor
Attends all required health and safety training programs (e.g. WHMIS, orientation), and applies knowledge to daily operating procedures at Campus Living Centres.
Performance Measurements

Performance will be primarily measured on the following factors:

Initiative
Inter-Personal Skills
Customer Service
Reliability
Skill & Knowledge
Quality of Desired Results
Adaptability & Flexibility
Organizing & Planning
Overall Performance
Health & Safety Responsibilities
Qualifications

Education:
Recognized College Diploma or University Degree

Skills/Abilities: Possess ability and desire to sell accommodations
Strong organizational, communications, and customer service skills; verbal & written.
Experience Required: Minimum of 1 year industry experience or equivalent management experience
Working Conditions

Hours per Week:
Scheduled 44 hours per week