Administrative Assistant - Niagara Falls, Canada - Niagara Falls Bridge Commission

Niagara Falls Bridge Commission

Verified Company

Niagara Falls, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

POSITION:
ADMINISTRATIVE ASSISTANT

LOCATION:
LEWISTON, NY

Open to those eligible to work in Canada or the United States_

DURATION:
FULL-TIME (NON-UNION)

HOURS OF WORK:
Monday to Friday 8AM - 4PM

CLOSE DATE:
Friday, March 31, 2023 at 4:00pm
The Niagara Falls Bridge Commission (NFBC) owns and operates the Rainbow Bridge, Whirlpool Rapids (Lower) and Lewiston-Queenston Bridges.

Our mission is to build, maintain and operate lower Niagara River border crossings to facilitate commerce and the movement of goods and people in a safe and efficient manner.

-
WE OFFER A COMPREHENSIVE BENEFIT/PENSION PACKAGE_

Reporting to the Executive Assistant to the CEO, the Administrative Assistant performs a wide variety of administrative duties.

The Administrative Assistant's main focus will be within the following functional areas:
construction project administration, general office administration and customer service.

REQUIREMENTS:

Post-Secondary education focusing on office administration or equivalent knowledge and experience.
One to two years proven knowledge and experience in office environment preferred.
Advanced communication skills (verbal and written).
Sound organization skills including strong attention to detail.
High professional standards and ethics.
Must have a valid driver's license.
Must be able to travel across the United States/Canadian International Border.

ESSENTIAL DUTIES AND RESPONSIBILITIES

CONSTRUCTION ADMINISTRATION

Monitors insurance certificates on file and ensures they are current.
Oversees the contractor prequalification process.
Process approval letters, contracts, change orders, and request for qualification advertisements.
Reviews invoices for accuracy prior to processing.
Establishes and maintains a wide variety of construction department records and files.
Coordinates contractor vetting process.

OFFICE ADMINISTRATION

Performs a variety of administrative support activities such as process incoming mail, log cheques, order office supplies, mail weekly accounts payable checks and prepare incoming/outgoing shipments.
Monitors and distributes news articles related to the Niagara Falls Bridge Commission and other border related topics.
Processes online vendor registration requests.
Coordinates meeting room use and catering requirements.
Assembles and distributes a variety of documents, manuals and materials, i.e. corporate policies.
Establishes and maintains a wide variety of records and files related to Commission operations and activities, including board related materials.
Performs administrative duties related to the donation program.
Assists operations department with budget preparation, purchase order process and accounting documentation requirements.

CUSTOMER SERVICE

Greets visitors in a timely and friendly manner.
Field Nexus Toll / Express Pass inquiries and process refunds.
Maintains and follows up on customer inquiries ensuring a timely response.

APPLICATION INFORMATION

Please reply with reference number
:
AA-0323, a detailed cover letter and resume prior to
Friday, March 31, 2023 at 4:00 PM to:
Administrator

Niagara Falls Bridge Commission

P.O. Box 395

Niagara Falls, Ontario L2E 6T8

Fax

We thank all applicants for their interest but only those advancing through the selection process will be contacted.