Wd-traffic Coordinator - Winnipeg, Canada - Winpak Ltd

Winpak Ltd
Winpak Ltd
Verified Company
Winnipeg, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

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Description

DUTIES AND RESPONSIBILITES:


Reporting Orders shipped ex:
Winnipeg Warehouse Location (101)

  • Data entry required for reporting of orders within the required (realtime) time frame.
  • Communicate, coordinate, and clarify items picked for shipment
  • Calculate freight costs upon request
  • Ensure correct freight terms are used
  • Arrange special heavy weight air shipments upon request
  • Communicate, coordinate, and clarify shipment information between Marketing, Traffic and Shipping when required

Process of Documents

  • Print and distribute documents necessary for shipments, includes: Packing Slip, Bill of Lading, Customs Invoice, Caricoms, Special Export documents, Line Releases, Waybills and any other documents required for customs clearance and delivery of shipment

Subcontracting

  • All processing required for shipment from Winnipeg to subcontractor
  • Process required (offsystem) shipping and customs documentation
  • Coordinate and notify all applicable parties

Shipping Notices

  • Process required (offsystem) shipping and customs documentation

Checking of Orders Processed for Shipment

  • Daily check of all orders processed for shipment to ensure quantities reported are in fact quantities physically shipped.
  • Check to be validated by an authorized stamp and signature

Audit and Code

  • All offshore freight and forwarder invoices
  • Submit invoices to Accounts Payable within the acceptable time frame
  • Follow up on problem / questionable billings with applicable transport company.

Exports - Off Shore and Caricom Shipments

  • Arrange for containers and transport
  • Work directly with freight forwarders and coordinate with shippers
  • Finalize bookings when required, and coordinate shipment information with freight forwarder / carrier when needed
  • Process Temporary Import Bonds when needed
  • Knowledge of required documentation to accompany shipment
  • Knowledge of export regulations to be maintained and acted upon
  • Request freight quotes
  • Maintain easytoaccess files on all offshore exports on a per order basis
  • Document offshore shipment information

UPS / FedEx Shipping Systems

  • Process packages which are to ship via UPS or FedEx
  • Keep up to date on courier technology
  • Order courier supplies as required

Procedures

  • Maintain all related standard operating procedures
  • Maintain the Traffic Service Guide
  • Advise of new procedures required
  • Assist in drafting new procedures
  • Maintain records of essential office supplies and reorder when required

Departmental Coverage / Cross Training

  • Provide departmental coverage as directed by the Traffic Supervisor
  • Participate in interdepartmental crosstraining as directed by the Supervisor

Goals & Objectives

  • Participate and work towards obtaining desired results on goals and objectives that have been specifically assigned.

People Skills

  • Promote teamwork, cooperation, and effective communication within the department and company. This includes verbal and written methods of communication. Interact with all levels of the operation in a professional manner.

QUALIFICATIONS:


Education

  • Grade 12 diploma or equivalent
  • Secondary Education an asset
  • CITA and/or CITT courses are an asset

Experience

  • 2 years' experience working in a transportation, warehousing, and distribution environment

Abilities

  • Experience with Microsoft Word and Excel
  • Display and maintain accurate data entry and record skills
  • Excellent planning skills and capable of meeting tight deadlines
  • Good interpersonal, communication (verbal and written), and organizational skills
  • Selfdriven and committed to learn and grow with Winpak Division.
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