Secretary Iv, Geology - Halifax, Canada - Saint Mary's University

Saint Mary's University

Verified Company

Halifax, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

RE-POST

Date Posted:
February 13, 2023

Posting Deadline:
February 27, 2023

Department:
Department of Geology

Type of Employment:
Permanent, Full-time

Group Affiliation:
Bargaining Unit 79, Group 6 ($40,116 - $47,516 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment.

We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of
Secretary IV to join our Department of Geology team.

What we offer
As a team member at Saint Mary's, we are proud to offer many benefits

Some of these include:

Competitive compensation
Comprehensive benefits package
Defined Contribution Pension plan

Vacation

Flexible Workplace
Holiday closure
Summer hour schedule

Job Information and Responsibilities
Under the direction of the Chairperson, Department of Geology, the Secretary IV will:

Provide secretarial and administrative support to the Chairperson and other members of the Department of Geology including full and part-time faculty, technicians, graduate students, and other research personnel with links to the departmental activities and the Regional Analytical Facility.
Create and maintains department filing systems; organizes electronic and paper files and filing systems, and ensures backup and protection of material (e.g., meeting minutes, department policies, etc.).
Arrange room bookings, catering and other related needs associated with Department/Program including hosting visitors, meetings, and conferences.
Orient new faculty, staff, and graduate and honours students to ensure they have appropriate computer access, keys, phones, printers, etc., as appropriate for the position.
Maintain Department website. Assists in the development and updating of information for the website.

The Collective Agreement can be viewed
here.

Experience and Education Requirements
To be the successful Secretary IV you will have:

Completion of High School, plus a one-year Community College business course.
A minimum of oneyear related experience.
Ability to handle and maintain confidential material.
Ability to operate a photocopier and fax machine.
Strong organizational skills.
Good customer service skills.
Ability to function independently and as part of team.
Strong communicating, listening and writing skills.
Demonstrated ability to work under pressure.
Proficiency with numbers is an asset e.g. completing financial service forms like expense reports.
Working in a university environment considered an asset.
Website maintenance experience an asset.

Application Details