Assistant to Controller of Facilities and - Mississauga, Canada - Peel District School Board

Peel District School Board

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary

Reporting to the Controller, Facilities and Environmental Support Services (FESS), the successful applicant will coordinate the effective secretarial and administrative assistance functions to ensure the efficient operation of the office.

Key Responsibilities

Responsibilities will include:

typing/word processing; compiling background and statistical information and coordinating materials for meetings; maintaining and analyzing data base for custodial or maintenance staffing or budgets, utilities consumption, departmental clerical support as required, back-up support for Planning and Accommodation Services including preparation of Physical Planning and Building Committee agendas and reports, communication by phone or in person responding to questions covered by Board policy, operating procedures or precedent, monitors budget, processing of invoices, processes personnel/payroll documents for staff; coordination and scheduling of required meetings, taking minutes of meetings, responds to high volume of parent and community enquiries or concerns regarding items related to our schools and the areas of the Facilities and Environmental Support Services various departments, other duties as assigned.

The successful applicant will work at the above location from 8:30 a.m. to 4:30 p.m. or as assigned.

Qualifications

Grade 12 education in addition to several years of related experience in progressively responsible positions
Excellent communication skills both written and verbal
Ability to maintain confidentiality and deal with matters of an extremely sensitive nature
Superb problem solving and interpersonal skills to interact with all stakeholders
Working knowledge of the PDSB Financial and Budget processes
Solid analytical and research skills with demonstrated attention to detail
Demonstrated leadership, initiative, organization, planning and multitasking skills
Ability to work within a team and with limited supervision
Ability to work independently and meet timelines
Understanding of Board policies, practices and procedures
Excellent notetaking abilities and proofreading skills
Familiarity with daytoday operations and procedures within the areas of Operations Support Services departments
Demonstrated commitment to working in a diverse school community and/or work environment

Additional Skills & Assets

Postsecondary education in business or office administration
Budget experience
Additional computer software skills in Google Suite, SharePoint, SPARC, etc.
Familiarity with daytoday operations and procedures in schools K12 including field offices

Careers with the Peel District School Board Commitment to Equity, Anti-Oppression and Anti-Racism**The Peel District School Board is committed to equity in employment. We are committed to equitable hiring practices that allow us to hire qualified staff who reflect the full diversity of the Region of Peel. We will provide reasonable accommodation (e.g. an accessible location, rescheduling of interviews that fall on Days of Significance etc.) based on any of the human rights protected grounds, during the hiring process if advised in advance. We are also committed to inclusion, anti-oppression and anti-racist practices while also supporting the continuous growth and development of an equitable and empowered education system at the PDSB.

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Additional Notes
Preference will be given to qualified members of the Administrative Staff Group (ASG).

Job Reference:
CBO00044