Practice Experience Program Secretary - Halifax, Canada - Dalhousie University

Dalhousie University

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Details:

Position Information
Position Title
Practice Experience Program Secretary

Department/Unit

Pharmacy

Location

Halifax, Nova Scotia, Canada

Posting Number

S00724

Employee Group

NSGEU Local 77

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

Salary
- $ $31.97 ($42,687 - $54,033 per annum, 32.5 hours per week)

Classification

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading researchintensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purposedriven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the

-
Administrative Manager, the Practice Experience Program Secretary organizes and manages administrative functions of the Practice Experience Programs (PEP).

Key Responsibilities

Supports student fieldwork site placement process. Prepares site requests and submits to PEP Coordinator for review. Communicates with existing/identified sites. Tracks placements and liability insurance information. Organizes and maintains a range of siterelated data and documentation.
Coordinates and tracks site visits for quality assurance purposes. Ensures timetable entries and course enrolments are correct for PEP. Completes reports from data from the site visits to meet accreditation standards.
Distributes PEP materials to students. Collects, tracks and stores student documentation required for placements. Verifies student licensing requirements with provincial pharmacy regulatory authorities are met and students fulfill sitespecific onboarding requirements, contacting students as required.
Ensures student submission of all required assessment and evaluation materials and followsup with students as needed.
Serves as a general support to students including providing information regarding policies, timelines, requirements, assessment tools, resources.
Answers general site and preceptor questions. Redirects queries to appropriate PEP team member as required.
In a backup capacity (breaks, lunches, vacation, etc.) performs College of Pharmacy reception duties. Assists other administrative staff in backup capacity and during occasional peak periods.

Note

The successful applicant will be required to report to work inperson on campus until the probationary period and required training is complete, after which they will be eligible for hybrid work (combination of inperson work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/office administration diploma with approximately three years' related experience (or equivalent combination of training and experience).
Must have demonstrated strong communication (verbal and written) and interpersonal skills.
Proven ability to work independently, with strong organizational and prioritization skills and adaptability to change in technology, scheduling, and systems.
Proficiency in MS Office (Word, Excel, Access, and PowerPoint) with the demonstrated ability to learn new programs.

Assets

Experience with content/course management systems is preferred.
Knowledge of or work in a university setting.

Job Competencies
Self-Awareness & Professionalism

Respect & Inclusion
Knowledge & Thinking Skills
Communication
Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Diversity Statement