General Clerk, Accounts Payable - Toronto, Canada - Toronto Transit Commission
Description
JOB INFORMATION
Requisition ID: 6983
Number of Vacancies: 1
Department:
Finance Accounts Payable
Salary Information:
$44, $55,510.00
Pay Scale Group: 3SA
Employment Type:
Regular
Weekly Hours: 35,
Off Days:
Saturday, Sunday
Shift:
Day
Posted On:
January 25, 2023
Last Day to Apply:
January 28, 2023
Reports to:
Assistant Supervisor - Accounts Payable
The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.
The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.
"General Accountability:
- The General Clerk
- Accounts Payable monitors the two AP general mailboxes for electronic Invoices and Account inquires, tracks stats, and coordinates records management
Key Job Functions:
- Monitors electronic Invoice Account to ensure all invoices are received by appropriate staff and as required to avoid duplicate payments;
- Coordinates the section's records management which involves organizing boxes for storage, completing the necessary forms, ensuring records are retained according to bylaws and maintaining associated records to facilitate retrieval
- Processes distribution corrections for expenses charged to incorrect accounts
- Receives physical internal/external mail for Accounts Payable, scans physical invoices and saves as a PDF, adds the AP approval stamp and uploads into appropriate AP Coordinator's folders in the shared drive.
- Supports electronic invoice processing by verifying AP approval stamps on each invoice, saving invoices into appropriate AP Coordinator's folders in shared drive, and flagging invoices as required to avoid duplicate payments
- Backs up AP Coordinators during vacation time (invoice entry on IFS)
- Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC's commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC's policies.
Skills:
- Communicate in a variety of mediums
- Demonstrate specialized expertise and knowledge in the assigned field
- Maintain documentation and historical records
- Perform relevant mathematical calculations and statistical analyses
Education and Experience: - Completion of a secondary school diploma or a combination of education, training and experience deemed to be equivalent.
- Previous work experience with IFS, inputting and accessing data
- Experienced using Access Databases
- Demonstrated experience receiving and monitoring electronic accounts payable invoices
- Records management experience
- Public sector (Municipal, Provincial, and/or Federal), or a public sector agency experience is preferred.
Additional Requirements:
- Advanced experience with Outlook and being able to navigate with a high degree of accuracy.
- Being able to quickly flag and trouble shout independently and with other departments.
- Must be highly detailoriented and have the capability to perform repetitive tasks with a high degree of accuracy and efficiency
- Customer service focused to resolve questions and issues.
- A selfstarter with highly effective organizational and time management skills.
- Strong analytical and problem solving skills
- Strong workplace agility
- Ability to work independently and/or in a team collaboratively
The TTC's policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship.
Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.More jobs from Toronto Transit Commission
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