Receptionist/administration (Evening Shift) - Toronto, Canada - Child Development Institute

Child Development Institute

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT CHILD DEVELOPMENT INSTITUTE

Child Development Institute (CDI) is a leading children's mental health agency in the City of Toronto offering a range of services to approximately 3,000 children ages 0‐12, youth ages 13-18 and their families each year.

Our mission is to promote and support the healthy development of children and to strengthen the families and communities in which they live.

We provide four streams of service to families in need:

early intervention, family violence, healthy child development and specialized mental health services for children and youth with learning disabilities.

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What the role is all about...

Respond to inquiries and communicates with clients and families in a timely manner regarding programs or redirects to appropriate managers or staff.
Registers individuals for workshops, processes clinical reports and takes minutes at meetings as required.
Receive and greet visitors in a courteous and professional manner, making them feel welcome and comfortable and provides routine information/literature as requested by interested parties.
Maintain office security by following safety procedures and controlling access via the reception desk.
Prepare overnight packages and outgoing mail.
Maintain room bookings, staff weekly schedule.
Administer and maintain Electronic Health Record system, including client files.
Fill copiers and fax machines with paper & toner as needed.
Keep copy area stocked with stationary & supplies.
Keep reception area, kitchen & conference rooms clean and presentable.
Assist and develop mail merges (i.e., Database, Form Letters, Mailing Labels, etc.).
Creating files and general office filing.
Actively participate and contribute to the Health, Safety & Wellness Committee and assists in the implementation of H&S program initiatives.
Conduct workplace inspection, environments, and buildings to identify areas that can cause health and safety hazards.
Supports projects as assigned by management.

What we hope you will bring

College Diploma or equivalent combination of education and experience
A minimum of two (2) years reception/administrative experience.

Skills, Attributes and Abilities

Ability to work independently with mínimal direction, in a fastpaced environment and ability to work under deadline pressure is essential.
Must be detailoriented, highly organized, and creative.
Excellent communication skills both written and verbal.
Demonstrated ability to maintain confidentiality.
Be a dedicated and flexible team player, able to interact with team members and colleagues at all levels of the organization.
Demonstrated ability to work in a respectful manner with groups from diverse backgrounds and experiences.
Digital IPbased telephone experience a plus.

Workplace Environment

Onsite, inperson, 21 hours per week; Monday to Thursday: 4:30 pm 8:30pm and Friday daytime shift as required in order to meet client needs, communitybased services.
Frequent travel to various CDI locations, as required.
Frequent handling of queries and calls from clients, colleagues, service providers and managers.
Required to have a flexible work week in order to meet client needs, communitybased services

Other Requirements

All applicants are advised that offers of employment are contingent upon the successful completion of a Vulnerable Sector Check.
Credential verifications & References required.
As a condition of employment, you are required to provide updated COVID vaccinations in compliance with CDI Mandatory Vaccination Policy

COMPENSATION:
$46,825, prorated to $28,095 per annum.

We thank all interested parties but only those selected for an interview will be contacted.

The job description will be available upon request.

DIVERSITY AND INCLUSION

ACCOMMODATION:

Child Development Institute is committed to creating an accessible and inclusive organization. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontario Human Rights Code (OHRC). Child Development Institute will provide accommodations throughout the recruitment & selection process to applicants with disabilities.

During any stage of the recruitment process, please notify Human Resources of the nature of any accommodation(s) you may require.

Any information received relating to accommodation measures will be addressed confidentially.

Job Types:
Part-time, Fixed term contract

Salary:
$28,095.00 per year

Schedule: