Executive Assistant to President - Richmond, Canada - Keystone

Keystone

Verified Company

Richmond, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
Executive Assistant

Reports to:
President

Location:
Richmond, in person position only
Keystone is a multi-faceted private group of corporations that are involved in real estate, manufacturing and distribution. Keystone dates to 1919 and ownership has been closely held since that time.

Position Summary

Primary Responsibilities:

Daytoday management of the President's office, ensuring mail, phone calls, appointments and materials are appropriately and expeditiously handled
Manage the President's calendars and contacts, including organizing and scheduling meetings, coordinating related logistics, receiving and directing visitors, and organizing events
Perform a range of clerical duties such as taking notes, preparing documents, reports and presentations, following up on requests, assembling relevant background documentation and information for internal and external meetings, etc.
Liaise and maintain effective communication with both internal departments and external professionals, including interacting with some customers
Travel planning, organization and logistics coordination. Reconcile travel and business expenses and prepare expense reports. Organize, track and maintain relevant budget accounts
Conduct research and writing synopsis on given topics, as needed
At the discretion of President, provides a range of assistance to team members to support the organization, including training and information dissemination, presentation preparation, research and writing
Perform other duties as required

Qualifications:

Postsecondary education in Office Administration, Business Administration or a related field
At least 5 years experience working in an Executive Assistant position
Excellent oral and written communication skills
Positive and professional; someone who works well in a collaborative environment
Must demonstrate excellent judgment and have a discerning sensitivity towards confidential matters
Ability to interface with all levels of management, employees and customers
Experience in managing a complex, fluid schedule
Exceptionally organized; A strong attention to detail and accuracy
Must be flexible with work hours; ability to adapt to changing priorities and manage multiple tasks