Procurement Analyst - Toronto, Canada - Toronto Transit Commission

Toronto Transit Commission

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB INFORMATION

Requisition ID: 8249

Number of Vacancies: 1

Department:
Procurement and Category Management Operating Procurement

Salary Information:
$70, $88,415.60

Pay Scale Group: 07SA (CAN/S/J/07SA)

Employment Type:
Regular

Weekly Hours: 35

Off Days:
Saturdays & Sundays

Shift:
Day

Posted On:
January 23, 2024

Last Day to Apply:
February 6, 2024

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA.

Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud.

The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy.

"

General Accountability:

Reporting to the Category Manager, the incumbent performs duties directly associated with acquisition of various goods and services primarily of an inventory and/or repetitive nature

Key Job Functions:

Developing and maintaining lists of qualified bidders for goods/services
Preparing standard commercial analysis documents, purchase orders and formal and informal tender/proposal documents for standard parts/materials/services
Maintaining close liaison with various user departments to ensure that goods/services are made available within schedule
Expediting of goods to ensure ontime delivery to meet user requirements, as required
Purchasing inventory & nonstock parts of repetitive nature
Adhering to the TTC's Procurement Policy and procedures, as well as the Authorization For Expenditures and Other Commitments Policy and monitoring/enforcing compliance by user departments
Coordinating the tendering process including the preparation of public advertisements; determining the necessity for and coordinating the issuance of addenda
Preparing tender/proposal documentation including all necessary commercial requirements
Preparing and issuing a purchase order to the successful company
Processing amendments to standard purchase orders
Coordinating all communication with bidders from tender issue through to contract award and providing responses to bidders as required
Keeping up to date with traffic and transportation services as it relates to procurement
Maintaining familiarity with categories in the section in order to handle these purchases in the event of absence
Obtaining competitive formal and informal tenders for the supply of standard parts, evaluating the bids and preparing the commercial analysis
Monitoring and managing the performance of assigned vendors including conducting regular meetings to ensure ontime delivery as well as material returns, invoicing and quality issues to meet the specified targets
Conducting regular meetings at the user facility regarding vendor performance and to gain direct experience and exposure to the more indepth aspects of the TTC's procurement activities
Negotiating pricing with single source vendors to reduce cost of goods purchased
Taking a scheduled training program to develop general knowledge of the practices and procedures for all areas of the Procurement and Category Management Department and its main users
Responsible for treating passengers and/or employees with respect and dignity and ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed (within the area of responsibility) in accordance with the Ontario Human Rights Code and Related Orders so that they can fully benefit from the TTC as a serviceprovider and an employer
Performs related duties as assigned

Skills:

- .

Communicate in a variety of mediums
Counsel, advise, and coach in the relevant discipline
Create, document, and manage information and records
Demonstrate knowledge of the industry and / or sector
Demonstrate specialized expertise and knowledge in the assigned field
Education and Experience:
Completion of a post
secondary college diploma or university degree in a related discipline or combination of education, training and experience deemed to be equivalent
Knowledge of business administration concepts and practices combined with a good knowledge of modern office methods, practices, procedures and office equipment plus knowledge of modern office software such as Microsoft Office etc.
Welldeveloped analytical, interpersonal skills and good verbal and written communications skills
Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
Working experience with an ERP system (e.g SAP, IFS, etc) would be considered an asset
Membership with Ontario Public Buyer A