Administrative Assistant - Toronto, Canada - The Cadillac Fairview Corporation Limited

The Cadillac Fairview Corporation Limited

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Role impact:

To provide administrative support to management team in areas such as, but not limited to, typing correspondence, preparing and distributing documentation and reports, calendar management, meeting coordination, making travel arrangements and prioritizing workload and completing on an accurate and timely basis in order to ensure management have the relevant materials required to operate their specific areas of the business.

What you will deliver:

Coordinate, organize and maintain calendar and schedule of events for management team by scheduling meetings/appointments and prioritizing responsibilities to ensure operational efficiency within the department
Coordinates all meetings which may include booking meeting rooms, preparing all meeting materials, catering, etc.
Coordinates all departmental travel arrangements on a timely and accurate basis which includes seeking relevant approval, scheduling flights and accommodations, while maintaining within corporate travel guidelines
Process and distribute all departmental correspondence such as mail/courier and coordinating outgoing mail/courier with Facility Services
Organizes and maintains departmental filing system by ensuring all materials are securely filed on a timely and accurate basis so that documents are readily available and easily retrieved when necessary
Tracks and monitors submissions from external consultants and vendors for management with follow up as required
Monitors and maintains departmental office supplies to ensure that department/team have the tools and equipment to perform their duties
Provides and maintains courteous, professional and efficient service to internal and external clients by responding to requests for information and redirecting inquiries beyond own scope of expertise to maintain excellent levels of customer service

What your strengths are:

Strong written and verbal communication skills
Positive and professional demeanour
Team player
Strong organizational, prioritizing and time management skills
Ability to multitask
Ability to work independently with little supervision
Tact and diplomacy

What you need to succeed:

Grade 12 or equivalent
Minimum 3 years related work experience with at least 12 months working in an administrative role for more than one manager; exposure to the Real Estate/Project Management field an asset
Thorough knowledge of administrative practices, office policies and procedure, and correspondence and report writing
Knowledge and experience in the use of Yardi and VendorCafe is considered a strong asset
Proficiency in the use of Adobe Acrobat, Blue Beam and DocuSign

_Why you should join us:
_
At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels.

We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.

We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference

At CF our everyday actions and critical business decisions are guided by our CF Values.

Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?
-
_Aim Higher_ - we strive to exceed expectations
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_Own Your Expertise_ - we empower ourselves and each other
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_Collaborate Effectively_ - we bring the right people together to get the right results
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_Engage with Empathy_ - we objectively consider the needs of others
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_Embrace Change_ - we drive, learn from, and adapt to change

At CF you'll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.

We're ready to meet you there - are you?