Administrative Assistant - Vancouver, Canada - Canus Trading Ltd

Canus Trading Ltd

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

________________________________________

Duties:

Open office on time, close office at end of day. Office working hours are 8:30 3:30
Respond to inquiries regarding Linc program from other service providers or schools
Assist clients with the LINC program
Determine and confirm eligibility for clients
Enter client data and assessment results in iCare database
Schedule assessment appointments and generate, prepare, and mail appointment letters
Provide clients with information regarding classes and assist with referrals to schools
Assemble test materials
Stock and update referral, informative and other materials
Maintain liaison with training suppliers, providing needed information/documentation in a timely manner
Maintain the general upkeep and cleanliness of the office
Assist assessors as required
Keep and report basic statistics regarding inperson, online and telephone inquiries.
Keep and report basic statistics regarding inperson and online assessments
Invigilate reading and writing tests when needed
Adhere to organization and funder policies and procedures
Assist with tracking and stocking of supplies and materials
Fulfill duties and assignments in a conscientious, efficient, and timely manner
Treat clients, fellow employees and management fairly without discrimination or prejudice
Communicate and deal with clients and coworkers in a courteous and professional manner
Fill in at the Surrey Language Assessment Centre (# Street, Surrey BC) if needed
Any other duties as needed

Qualifications:

Ability to communicate effectively in spoken and written English, including people with limited English skills
Excellent English verbal and written communication skills
Excellent organizational skills
Experience working in a office environment and ability to multi task
Crosscultural experience and experience dealing with adult immigrants
Knowledge of office practices and procedures and ability to maintain a wide variety of records and reports, including proficiency with word

- processing (preferably MS word), spreadsheets (preferably MS Excel), and data entry

Willingness and ability to become proficient in use of iCare.
Prior experience with iCare an asset
Must fulfill, at time of employment, and continue to fulfill while employed, conditions and terms set out by IRCC for access to iCare and/or other databases/systems used by the organization
Familiarity with LINC program operational policies and procedures an asset
Extreme tact and patience when dealing with ESL clients and empathy for Second Language learners
Ability to establish and maintain effective working relationships with staff members, LINC suppliers, clients and the general public.

Other requirements: