Administrative Assistant 1, Indigenous Health - Vancouver, Canada - PHSA

PHSA

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant 1, Indigenous Health

BC Women's Hospital + Health Centre

Vancouver, BC

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

As a collaborative member of the health care team, the Secretary provides secretarial and administrative support within a team setting.

Maintains a safe environment for patients, families and staff by adhering to safety policies, procedures, guidelines and emergency procedures.

What you'll do

Maintain a coordinated and uptodate calendar for the designated Leader's appointment schedules by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts. Coordinate appropriate travel and accommodation arrangements for designated Leader's attendance at conferences and meetings, confirms reservations, and establish an itinerary.
Respond to verbal and written communication and liaise internally and externally to respond to, share information, clarify details, and ensure followup by relevant personnel on emergent issues.
Produce timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, presentations and reports. Enter and collect data, and compile relevant statistical information and reports. Draft agendas, gather background materials, attend and record proceedings, prepare and distribute minutes, and take followup actions. Maintain a bringforward system.
Assist in budget development and monitor expenditures, authorize expense reimbursements and invoice up to a predetermined limit, and develop an expenditure tracking system for those expenditure invoices qualifying for reimbursements from various third parties. Complete purchase requisitions/online purchasing and forward for processing, and ensure invoices are authorized for payment and submitted for payment.
Provide support to and maintain relevant department files, assignment schedules, and liaise with Finance, Payroll and Human Resources as required.
Perform other duties as required.

What you bring
Education, Training and Experience

A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.
Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
Demonstrated organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
Demonstrated ability to communicate effectively both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner. Demonstrated interpersonal and time management skills.
Demonstrated ability to record and transcribe minutes of meetings.
Ability to type 60 words per minute.

Skills & Knowledge

Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act

What we bring
Every PHSA employee enables the best possible patient care for our patients and their families.

Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth and development.
Access to professional development opportunities through our inhouse training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (13) with generous vacation entitlement and accruement.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
Perks include access to fitness classes and discounts to 350 BCwide recreational programs, travel, technology, car and bike sharing, and more.

Job Type:
Regular Part-Time (0.50 FTE)

Location:4500 Oak St, Vancouver, BC V6H 3N1

Hours of Work:08:30-16:30

Requisition # 139463

What we do
BC Women's Hospital + Health Centre is part of the Provincial Health Services Authority (PHSA). BC Women's Hospital & Health Centre (BCW) is dedicated to improving the health of women, newborns and f