Construction Site Administrator - Brantford, Canada - Lindvest Properties Limited

Description

The Construction Site Administrator oversees daily administrative duties including: maintaining all documentation in their allocated destination (i.e. uploading and updating Newstar) and building a rapport with purchasers, trades and site inspectors. Personal accountability, time management and strong organization skills are an asset.


Key Accountabilities

Organize site files:

• Issue Variance Purchase Orders based on Site Superintendent / Finishing Superintendent's recommendations.
• Organize and maintain all on site files including but not limited to: trades, purchaser, safety and building department.
• Greet purchasers prior to frame walks.
• Assist with the duties as stated above for other job sites as deemed necessary by the Site Supervisor.
• Duties will expand on the requirements of each job site

Health and Safety:

• Adhere to established safe working procedures and wear the proper safety equipment at all times
• Adhere to safety guidelines and maintain a clean and organized work environment.
• Assist Site Superintendent with any safety trainings

Scheduling:

• Assist in maintaining Newstar schedule as directed by Site Superintendent / Finishing Superintendent.
• Assist in scheduling and completion of deficiencies noted on Pre-Delivery Inspections
• Scheduling all trades in compliance with the project at hand.

Updating and maintaining customer files in system:

• Take notes from on site Tool-Box Talks
• Maintaining and updating Newstar for the development on hand.

Assist with site inspections

• Calling for inspections.
• Conduct inspections with building Inspector as supervised by Site Superintendent.
• Conduct Safety Checks as requested by Site Superintendent.
• Participate in Site Safety Walks with Safety Consultant.

Support Site Superintendent / Finishing Superintendent with daily administrative duties including but not limited to:

• Providing information and related materials to trades / suppliers
• Duties will expand on the requirements of each job site

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Key Technical Skills or Experience Required

• 1 to 2 years administrative experience
• High School Diploma, graduate certificate in construction management, or graduate certificate from a recognized Ontario trade skills education system.
• Knowledge of new home construction and timelines an asset
• Previous Customer Service experience ideal
• Proficiency in MS Office (Outlook, Word and Excel)
• Previous use of NewStar, BuildPro an asset

Personal Skills Needed
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Time and Priority Management

• Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames

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Teamwork

• Cooperating with others to meet objective

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Interpersonal Skills

• Effectively communicating, building rapport and relating well to all kinds of people

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Personal Accountability:

• Being answerable for personal actions.

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Continuous Learning

• Taking initiative to regularly learn new concepts, technologies and/or methods.

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Planning and Organizing

• Establishing courses of action to ensure that work is completed effectively.

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Flexibility

• Readily modifying, responding and adapting to change with mínimal resistance.

Job Types:
Full-time, Permanent


Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Onsite parking
• Paid time off
• RRSP match
• Vision care

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Work Location:
In person