Operations Assistant - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Department Faculty of Rehabilitation Medicine - Rehabilitation Medicine

Hourly rate $28.47 to $38.67

Hours per week 35

Grade 8

Posted date May 14, 2024

Closing date May 28, 2024

Position Type Full Time - Operating Funded

Description:

This position is a part of the Non-Academic Staff Association (NASA).

This position has an end date of six months from the date of hire, with a possibility of extension and secondments welcome.

Location - Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in-person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Position
The Faculty of Rehabilitation Medicine is seeking an experienced professional to fill the role of Operations Assistant.

Reporting to the Manager, Administrative Services, the position is responsible for supporting human resource activities within the faculty per area of responsibility, and as assigned by the Manager, or in support of faculty HR and finance Service Partners.

Extensive knowledge of University of Alberta collective agreements, HR policies and procedures, and HR systems is required to provide advice to faculty members, staff, and students and to work with Shared Services to provide timely and accurate service.

Duties
The Operations Assistant provides a wide variety of HR activities within the faculty including:

Initiates transaction flow for all HR lifecycle processes across faculty, staff and student agreements both operating and trust.
Supports leave processes: providing advice to supervisors, connecting with Homewood Health, processing required documentation.
Demonstrates an understanding of University HR policies and procedures and advises staff, student and Faculty members where to access services.
Assist the Faculty General Manager, and HR Partner to gather and coordinate information for hiring.
Supports per term hiring processes within the departments.
Coordinates the tracking of ATS probation and peer review processes per the FRM ATS Standards
Provides advice on hiring procedures and directs staff to service centre or HR partner as appropriate for advice on agreements relating to support, trust academic, and ATS positions.
Maintains organizational charts, position descriptions and Job Fact Sheets for the faculty
Liaise with Staff Services and HR and Finance Partners
Data gathering and report generation for leadership review and analysis.
Oversees compliance with the performance appraisal and probationary review process for trust academic, APO, MAPS and TAPS staff by communicating timelines and process.
Review monthly HR reports for accuracy and resolve issues; escalates issues to Manager, Administrative Services as required.
Processes WCB reporting and followup.
Assist with

FEC:
complete form letters, upload letters, preparation of reports.

Manages documents and communication with external assessors for tenure and promotion cases.
Works with HR team; ensures all letters and documentation are prepared and received.
Provides administrative support to the FEC/ATSEC process and Assists in maintaining the FEC/ATSEC documents and filing.
Coordinates relocation activities for new employees
Tracking and resolving anomalies/errors (e.g. employee data)

Minimum Qualifications

Postsecondary education with up to 18 months to be functional in the role
Superior analytical, problemsolving and organizational skills
Excellent written and verbal communication skills
Strong computer proficiency is required, especially in complex databases, spreadsheets and web environments. Must have a solid background in MS Office (Word, Excel)

Preferred Qualifications

Relevant bachelor's degree in a relevant discipline preferred
Experience in PeopleSoft is an asset
Extensive knowledge of University of Alberta policies, procedures and systems related to HR and research administration is preferred
Ability to work independently and as part of a dynamic team
High level of accuracy and